Finance Assistant (Dover Based)

Mechanica Utilities Ltd; Dover; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Training provided

Progression opportunities

Full-time permanent position

Job summary

Mechanica Utilities Ltd are seeking a Finance Assistant to join our Dover office. You will work closely with the Finance Manager and Head of Finance, handling transactional finance, invoicing, reconciliations and financial administration to keep our processes running smoothly.

The role is full-time, based in Dover with typical hours 8:00am to 4:00pm, Monday to Friday. You will contribute to month-end duties, assist with payroll and CIS tasks, and support colleagues across Finance, HR and

Qualifications

• Experience in transactional finance including invoicing and reconciliations.
• Knowledge of purchase ledger, sales ledger and job costing is beneficial.
• AAT qualification or equivalent practical experience is advantageous.

Responsibilities

• Process, code and record supplier invoices and credit notes.
• Raise and process customer invoices and credit notes with accurate billing.
• Manage supplier statements, reconciliations and discrepancies.
• Complete daily bank reconciliations and resolve differences.
• Process online supplier payments and expense reimbursements.
• Maintain accurate expense and credit card records and input costs.
• Assist with month-end information and job costing reports.
• Support payroll administration and CIS, where required.
• Maintain audit-ready records and respond to finance queries promptly.
• Collaborate with Finance, HR and Operations for accurate information.

Skills

Organised

Attention to detail

Time management

Good communication

Education

AAT qualification

Practical experience

Tools

Excel

QuickBooks

Xero

Job description

Mechanica Utilities Ltd are pleased to advertise this exciting opportunity of Finance Assistant, working from our Dover office.

Working closely with the Finance Manager and Head of Finance, you will play an important role in keeping our day-to-day financial processes running smoothly. This is a varied position that combines transactional finance, reconciliations, invoicing and financial administration, alongside supporting the wider business with accurate and timely financial information.

Location: Dover, Kent (HQ-based)
Hours: Full Time – Monday to Friday, 8:00am to 4:00pm

Key Responsibilities:

• Processing, coding and recording supplier invoices and credit notes, ensuring costs are accurately allocated within our job costing and accounting systems.
• Raising and processing customer invoices and credit notes, ensuring billing is accurate and completed within agreed timescales.
• Managing supplier statements and reconciliations, investigating discrepancies and ensuring outstanding items are followed up.
• Completing daily bank reconciliations, accurately recording transactions and resolving any differences identified.
• Processing online supplier payments and employee expense reimbursements.
• Maintaining accurate records of employee expenses and company credit card transactions, including entering relevant costs into spreadsheets and the job costing system.
• Supporting the preparation of month-end information, including job costing reports, customer statements, supplier reconciliations and supporting schedules.
• Assisting with finance processes such as accruals, prepayments and balance sheet reconciliations, with appropriate guidance and support.
• Supporting the administration of the Construction Industry Scheme (CIS) and other relevant finance processes.
• Providing assistance with payroll administration, including entering timesheet information into our job costing system and payroll records when required.
• Maintaining accurate, well-organised and audit-ready financial records and supporting information.
• Managing finance-related queries and inboxes, responding professionally and ensuring queries are directed or resolved promptly.
• Creating and maintaining supplier and customer records across our job costing and accounting systems in periods of annual leave cover
• Providing support with purchase orders and other administrative processes, particularly during periods of annual leave or increased workload.
• Working collaboratively with colleagues across Finance, HR and Operations to ensure information is accurate, timely and effectively communicated.
• Supporting the Finance Manager and Head of Finance with other financial and administrative tasks as required.

About You:

We are looking for someone who is organised, proactive and efficient.

Ideally, you will have:

• Previous experience in an Accounts Assistant, Finance Assistant, Bookkeeping or similar transactional finance role.
• Experience working with purchase ledger, sales ledger, invoicing and account reconciliations.
• AAT qualification, part-qualification or equivalent practical experience would be advantageous.
• Good working knowledge of Microsoft Excel, with confidence using formulas and functions.
• Experience using accounting or job costing software. Experience with QuickBooks, Xero or similar systems would be beneficial.
• Strong attention to detail and a methodical approach to financial administration.
• The ability to organise your workload effectively, manage competing priorities and meet deadlines.
• Good communication skills and the confidence to liaise with colleagues, suppliers and customers when required.
• A proactive approach, with the ability to identify discrepancies or issues and take ownership of getting them resolved.
• A willingness to support colleagues and contribute to the wider team when required.

Experience of payroll, month-end accounting, CIS, audit preparation or job costing would be beneficial, but full experience across every area is not essential. We are more interested in finding someone with the right attitude, attention to detail and willingness to learn.

What We Offer:

• Full-time, permanent position, based within our Dover office
• Monday to Friday working hours (no weekends)
• Stable role within a growing engineering business
• Supportive team environment with training provided
• Training and development opportunities, with potential for progression into a more senior finance role if desired.

Interested?

If you’re looking for a varied finance role where you can build on your existing experience, develop your skills and become an important part of a growing engineering business, we’d love to hear from you.

Any offer of employment may be subject to appropriate background checks, including criminal record checks, in accordance with UK law.