Finance Assistant (Accounts Payable)

The City of Liverpool College; Liverpool; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Generous holiday allowance

Pension scheme (Aviva)

Health & wellbeing support

Travel loans for annual passes

Job summary

The City of Liverpool College is hiring a Finance Assistant (Accounts Payable) in Liverpool to support the Procurement and Transaction Team. You will process invoices, manage claims, and ensure timely payment to creditors while providing excellent service to internal and external stakeholders.

The role requires strong accuracy, initiative, and teamwork within a busy finance environment. Permanent, full-time with 35 hours per week and a competitive benefits package is on offer.

Qualifications

• Excellent communication and organisational skills.
• High level of interpersonal skills with ethics.
• Ability to use own initiative and be self-motivated.
• Good computer literacy and general IT skills.
• Ability to work effectively with people across a wide range of levels and responsibilities.
• Excellent attention to detail.
• Good team working skills.
• Experience of working with customers or volunteering or working in a team.

Responsibilities

• Ensure invoices are coded and recorded accurately on the invoice register.
• Liaise with budget holders to obtain approvals for posting invoices.
• Process staff/student expense claims per standards.
• Handle sundry payment requests and account for expenditure.
• Review unallocated cash reports and ensure invoices are registered and matched.
• Investigate and resolve invoice queries to prevent aging.
• Review Goods Received Not Invoiced reports and reconcile or reverse as needed.
• Provide awareness training to colleagues and staff as required.
• Maintain high levels of customer service and promote a positive department image.
• Handle cash and assist with reconciliation, paying in and banking procedures.
• Comply with college security, standards and audit requirements.
• Maintain links with faculties and other departments to improve service to students and staff.
• Retain and file financial records to provide an audit trail.
• Produce and maintain work instructions for key tasks.
• Provide accurate timely management information.
• Be part of a team and cover for others as needed.
• Undertake other duties appropriate to the grade.

Skills

Communication & Organisation

Interpersonal skills

Self-motivation

IT literacy

Stakeholder management

Attention to detail

Teamwork

Customer service

Education

5 GCSEs A-C

Job description

Finance Assistant (Accounts Payable)

Application Deadline: 2 September 2026

Department: Finance

Employment Type: Permanent

Location: Liverpool

Compensation: £25,299 - £29,911 / year

Job Title: Finance Assistant (Accounts Payable)

Department: Finance

Salary: £25,299 to £26,812 per annum

Job Type: Permanent, Full-time (35 hours per week)

To support the work of the Procurement and Transaction Team through the operation of systems and processes relating to the ordering of supplies and services, the processing of invoices & claims and the payment of creditors. The post-holder will operate proactively and with the minimum of supervision to ensure that routine and complex administrative tasks are performed to the highest standards.

The post-holder will frequently act as a first point of contact for a wide variety of internal and external stakeholders, consistently acting as a positive ambassador for the College Group. The post-holder will be an enthusiastic and resourceful team-player with the ability to operate discreetly and develop a customer-focused approach.

Responsible to: Procurement & Transactions Manager

Key Responsibilities

1. Ensuring that all invoices are coded and recorded accurately on the invoice register within Open Accounts in a timely manner.
2. To liaise with budget holders and receivers to ensure that appropriate approvals are received to enable invoices to be posted to the purchase ledger.
3. To process claims relating to staff/student expenses as per agreed performance standards.
4. To process sundry payment requests as needed and account for expenditure.
5. To review unallocated cash report (Accounts Payable) and to ensure associated invoices are registered, authorised and transaction matched.
6. To investigate and resolve invoice queries to prevent items becoming aged.
7. To review Goods Received Not Invoiced Report and take appropriate actions to either reconcile to invoices or to arrange for reversals to be undertaken.
8. To provide awareness training to colleagues and other Group employees as required
9. Ensure high levels of customer service are maintained promoting a positive image of the department.
10. Handle cash/cash equivalents and assist with reconciliation/ paying in/banking procedures.
11. Comply with college security, standards, and audit requirements.
12. Maintain links with staff in the faculties and other business support areas to enhance the service provided to students and staff.
13. To ensure that all financial records are retained and filed/scanned in a timely manner to provide an accurate and robust audit trail.
14. Production of and maintenance of work instructions for all key tasks undertaken.
15. Provision of accurate and timely management information as required.
16. To operate as part of a team and to provide cover for other team members, as necessary.
17. To undertake any other relevant duties appropriate to the grade of this post that might be required.

Generic duties

1. To contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life.
2. To take proactive responsibility for Health & Safety to ensure that a safe working environment and safe working practices are always maintained.
3. To comply with the General Data Protection Regulations (GDPR).
4. To comply with Financial Regulations and external legislation such as the Modern Slavery Act.
5. To support cross college activities as required particularly the key enrolment and invigilation periods.

Skills, Knowledge and Expertise

Essential Criteria:

1. Excellent communication and organisational skills
2. High level of interpersonal skills and acts with integrity and sells with a high level of ethics
3. Ability to use own initiative and self-motivated
4. Good computer literacy and general IT Skills
5. An ability to work effectively with people across a wide range of levels and responsibilities
6. Excellent attention to detail
7. Good team working skills
8. Experience of working with customers or volunteering or working in a team

Desirable Criteria:

1. Achievement of 5 G.C.S.E's Grade A-C or equivalent

Please Note

This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.

Benefits

Why Join The City of Liverpool College?

As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.

Here are some of the benefits available to you:

• Generous holiday allowance
  Up to 30 days annual holiday allowance, plus 1 wellbeing day. You’ll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.
• Pension Scheme
  You'll be part of the Aviva pension scheme, with contributions of up to 10%.
• Employee Benefits Platform
  As part of your role, you’ll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You’ll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You’ll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.
• Health and Wellbeing
  As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you’re facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
  You'll also have access to the online wellbeing portal, asecure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules
  as well as daily wellbeing tips.
• Medicash Scheme
  Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it. We also offer free flu vaccinations to help keep you feeling your best all year round.
• Life Assurance
  We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.
• Travel
  We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel—without having to cover the full cost upfront. It’s all about making your commute more affordable and less stressful.
• Flexible Working
  We offer flexible working options depending on business need to support our employee's work-life balance.
• Professional Development
  We’re passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.
• College Benefits
  Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.