Finance Assistant (12m FTC)

E&M Talent Partners Ltd; Leeds; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

42 days holiday entitlement

Job summary

E&M Talent Partners Ltd in Leeds is seeking a Finance Assistant to join the Expenses team. You will process manual and electronic expense claims, ensuring compliance with University Financial Regulations and HMRC, and maintain full audit trails.

The role is a 12-month fixed-term contract until 30 July 2027 with hybrid working 2/3 days per week, 42 days holiday, and duties including audits, monthly reports, and handling mileage and SAP journals.

Qualifications

• Strong numeracy and literacy skills.
• Experience in a customer-focused administrative or finance environment.
• Proficiency with Microsoft Office applications.
• Familiarity with SAP or Oracle is advantageous.

Responsibilities

• Process manual and electronic expense claims in line with regulations.
• Review and validate claims with necessary approvals and documentation.
• Handle queries related to expenses and provide prompt, professional responses.
• Maintain audit trails of communications and supporting documents.
• Perform mileage checks and manage travel advances.
• Complete SAP journals and assist with monthly reports.
• Ensure expense records comply with GDPR and audit requirements.

Skills

Numeracy

Attention to detail

Customer service

Time management

Financial administration

Tools

SAP

Oracle

Microsoft Excel

Job description

Imagine being part of a dynamic team within a prestigious organisation, where your expertise in finance and customer service can truly shine. As a Finance Assistant as part of the Expenses team, you will play a pivotal role in ensuring the smooth and efficient processing of expense claims, contributing to the financial integrity and operational excellence of the institution.

Your primary responsibility will be to accurately process both manual and electronic expense claims, ensuring strict compliance with University Financial Regulations and HMRC requirements. This role demands a keen eye for detail, as you will review and validate claims, ensuring all necessary approvals and supporting documentation are in place. Your diligence will help maintain robust financial controls and uphold audit standards.

In addition to processing claims, you will be the go-to person for handling queries related to expenses. Your ability to respond promptly and professionally will enhance the customer experience for staff, students, and visitors. You will investigate and resolve issues efficiently, providing clear guidance and maintaining a full audit trail of communications.

Your role will also perform detailed checks on mileage claims, managing travel advances, and ensuring all expense documentation is retained electronically in compliance with audit and GDPR requirements. You will support internal and external audit activities, produce routine monthly reports, and complete SAP journals as needed.

The position is offered on a 12 month Fixed Term Contract until July 30th 2027 (subject to extension). It is a full time opportunity offering hybrid working 2/3 days per week.

42 days holiday entitlement including bank holidays!!!!

To excel in this role, you will need strong numeracy and literacy skills, excellent attention to detail, and the ability to manage your time effectively. Experience in a customer-focused administrative or finance environment is essential, along with proficiency in Microsoft Office applications. Familiarity with financial systems such as SAP or Oracle, and an understanding of HMRC regulations and GDPR principles, will be advantageous.

Take the next step in your career and become an integral part of a team that values precision, compliance, and exceptional service.