Accounts Payable 12 Months FTC

Marks Sattin Ltd; Leeds; On-site; GBP 22,000 - 30,000; Full time

Job summary

Marks Sattin Ltd in Leeds is seeking an Expenses Associate to ensure staff, student and visitor expense claims are processed accurately and promptly, supporting a busy Shared Services function with robust financial controls and clear stakeholder communication.

You will be highly organised, numerate and detail-driven, able to work independently or with a team to uphold service quality and compliance in a dynamic environment.

Qualifications

• Experience in Expenses, Accounts Payable, Purchase Ledger or Finance Administration.
• Excellent attention to detail, organisation and accuracy.
• Strong communication skills and a customer-focused approach.
• Confident using Microsoft Excel and Outlook.
• A proactive, team-oriented mindset.

Responsibilities

• Expense processing - Accurately validate and process staff, student and visitor expense claims.
• Compliance checks - Review receipts, approvals and supporting documentation to ensure adherence to University and HMRC rules.
• Query resolution - Manage expense-related queries via email and Teams, providing clear and timely support.
• Mileage & travel - Validate mileage claims, travel advances and supporting evidence.
• Month-end support - Assist with reconciliations, reporting and audit-ready documentation.
• Record management - Maintain accurate financial records and contribute to strong audit standards.

Skills

Attention to detail

Organised

Numerate

Communication skills

Customer-focused

Team player

Tools

Microsoft Excel

Microsoft Outlook

Job description

Delighted to be working with an organisation in Leeds to recruit a Expenses Associate plays a key role in ensuring all staff, student and visitor expense claims are processed accurately, promptly. You'll support a busy Shared Services function, maintaining robust financial controls, strong audit standards and clear, professional communication with stakeholders across the institution. This is an excellent opportunity for someone who is highly organised, numerate and detail-driven, confident working both independently and collaboratively to uphold service quality and compliance.

Key Responsibilities

• Expense processing - Accurately validate and process staff, student and visitor expense claims.
• Compliance checks - Review receipts, approvals and supporting documentation to ensure adherence to University and HMRC rules.
• Query resolution - Manage expense-related queries via email and Teams, providing clear and timely support.
• Mileage & travel - Validate mileage claims, travel advances and supporting evidence.
• Month-end support - Assist with reconciliations, reporting and audit-ready documentation.
• Record management - Maintain accurate financial records and contribute to strong audit standards.

What You'll Need to Succeed

• Experience in Expenses , Accounts Payable, Purchase Ledger or Finance Administration.
• Excellent attention to detail, organisation and accuracy.
• Strong communication skills and a customer-focused approach.
• Confident using Microsoft Excel and Outlook.
• A proactive, team-oriented mindset.