Finance Assistant

Mosaic Learning Trust; Wigan; On-site; GBP 9,400 - 12,000; Part time

Job summary

Mosaic Learning Trust is seeking a proactive Temporary Finance Assistant to join the central team. This role involves processing orders, obtaining quotes, maintaining subscriptions and supplier records, and supporting budget holders with renewals and approvals.

The position is 20 hours per week, term-time only, with potential flexible patterns within office hours. Based at the Trust Head Office, there may be occasional work at other schools within the Trust.

Qualifications

• Strong numerical and IT skills with attention to detail.
• Proactive and capable of providing high-quality financial and admin support.
• Ability to work accurately in a professional, customer-focused manner.

Responsibilities

• Process and place orders for goods and services following the agreed purchase process.
• Support staff with obtaining quotes for ad-hoc purchases for value-for-money.
• Maintain annual subscriptions and agreements records.
• Assist with renewal quotes and requisitions for approval by budget holders.
• Maintain the Trust's suppliers database and file correspondence electronically.
• Manage the orders inbox and address supplier payment terms and queries.
• Support Senior Finance Officer with electronic filing and archiving of financial documents.
• Maintain manual and electronic records in line with audit requirements.
• Clear down open orders and resolve queries with schools and suppliers.

Skills

Numerical ability

IT skills

Attention to detail

Administrative support

Tools

Microsoft Office

Job description

The Mosaic Learning Trust is advertising for a temporary Finance Assistant to commence employment as soon as possible.

We are seeking to appoint a proactive Temporary Finance Assistant to join our dedicated central team. This role is ideally suited to a highly organised individual with excellent attention to detail and a strong commitment to providing high-quality financial and administrative support. The successful candidate will play a key role in supporting the day-to-day financial operations of the Trust, they will have strong numerical and IT skills, the ability to work accurately with a professional and customer-focused approach.

The working hours will be 20 per week, term time ONLY, 10.00 a.m. until 2.00 p.m. Monday to Friday. However, alternative working arrangements may be considered to accommodate the successful applicant's circumstances. Any revised working pattern would need to be worked within the office opening hours of 8.00 a.m. to 4.00 p.m.

This role will be based at the Trust Head office, however as we are part of the Trust, there may be occasions when you will be required to work at other schools within the Trust.

Main Duties

• To process and place orders for goods and services for all establishments, following the agreed purchase process
• To support school staff with obtaining quotes for ad-hoc purchases to ensure Trust value-for-money objectives are achieved
• To assist with the maintenance of annual subscriptions and agreements records
• To support school budget holders with the review of recurring subscriptions and contracts by obtaining renewal quotes and preparing a requisition for approval.
• To assist with maintenance of the Trust’s approved suppliers database
• File associated order correspondence e.g. delivery/goods received notes in electronic filing system
• Manage the orders inbox and deal with correspondence accordingly
• Liaise with suppliers regarding payment terms and account queries
• Assist the Senior Finance Officer with maintaining the electronic filing system and archiving of financial documents
• Maintenance of manual and electronic records in line with audit requirements
• Clear down open orders, liaising with schools/suppliers to resolve queries.
• To keep accurate supplier records on the finance system
• Assist finance department with administration and processes of a similar level