Finance Assistant (Purchase Ledger)

LLOYD'S REGISTER INTERNATIONAL; York and North Yorkshire; On-site; GBP 13,000 - 15,000; Part time

Job summary

York Museums Trust is seeking a Finance Assistant (Purchase Ledger) for part-time hours (22.2 per week). You will maintain the purchase ledger, process invoices, and support finance systems and staff with reporting and administration.

The role requires accurate data entry, solid Excel skills and the ability to work in a busy office, with responsibility for timely supplier payments and assisting in broader finance tasks.

Qualifications

• Strong communication and customer service skills.
• Excellent organisation, accuracy and attention to detail.
• Experience handling invoices or ledgers is desirable.
• Able to work in a busy office and use finance systems.

Responsibilities

• Maintain purchase ledger and process invoices onto the finance system.
• Run weekly BACS payments and enter bank transactions.
• Provide cover for Sales Ledger when needed.
• Create and maintain management information reports for staff.

Skills

Excellent communication

Customer care

Organisational skills

Problem solving

Prioritisation

Tools

Microsoft Office

Excel

Finance systems

Job description

York Museums Trust

Job description

Job title: Finance Assistant (Purchase Ledger)

Department: Strategy, Finance andCorporate Services/ Finance Contract: Part-Time

Reporting To: Financial Controller Hours per week: 22.2

1. Job purpose

To maintain the purchase ledger and the administration of our finance systems and processes, as well as providing general accounting support to the finance team and YMT colleagues.

2. Dimensions

Process 100-200 invoices weekly

Process BACS payments for 100-200 invoices weekly

Post 50-100 bank transactions weekly

3. Principal accountabilities

Undertake Purchase Ledger activities; processing invoices onto the Finance system, and weekly BACS runs to enable the organisation to pay suppliers in a timely manner

• Resolving any invoice queries and disputes with suppliers

Checking credit card transaction entered onto the Finance system to verify coding and eligibility of the expenditure

Entering bank transactions and receipts onto the Finance system in a timely manner to ensure the monthly Management Accounts are accurate

Provide cover for the Sales Ledger during periods of sickness and holidays for continuity of that role

Maintenance and upkeep of the Finance systems to ensure all information is accurate and up to date

Create and maintain reports for Wider Management to provide Management Information

Other duties

• Provide general finance administrative support to other departments throughout the Trust

Undertake such duties of a similar nature which fall within the job purpose and are consistence with the grading of the post

4. Key performance measures

• All bank transactions are posted by the 2nd working day of the following month
• All invoices are entered onto the Finance system within 5 working days of them being received
• All users, codes and accounts are up to date on the Finance systems

All suppliers are paid within their payment terms

5. Knowledge, skills, experience and behaviours

Knowledge

Good working knowledge of Microsoft Office, in particular Excel

Knowledge of Purchase or Sales ledger

Finance systems

Skills

Excellent Communication

Excellent Customer Care

Excellent organisational skills and attention to detail

Ability to use initiative and effectively problem solve

Prioritisation in a fast-moving environment

Experience

Working in an office environment

Working with Finance system or general data inputting

Training staff on processes and procedures

• Production of reports

Behaviours

Commitment to and advocacy of equality, diversity, inclusion and anti-racism and understanding how these apply to the role

Willingness to be a team player

• Flexible attitude towards performing tasks and providing cover for colleagues

Discretion in working with confidential information

6. Key relationships

Finance Team

Suppliers

Customers

YMT staff

7. Organisation chart