Finance Assistant

NORTHAMPTONSHIRE ARTS MANAGEMENT TRUST; Northampton; On-site; GBP 20,000 - 21,000; Part time

Job summary

Join Northamptonshire Arts Management Trust as a Finance Assistant to support the Finance Manager and team in delivering accurate financial information and a quality service to internal and external stakeholders. You will handle purchase ledgers, invoices and general admin within a collaborative arts environment.

The role is 30 hours per week over four or five days, with an annual salary shown below. A strong command of Excel and Word, attention to detail and confidentiality are essential to

Qualifications

• Experience of Purchase Ledger administration.
• Experience with computerised systems.
• Experience implementing / maintaining administrative systems/procedures.
• Attending meetings and producing accurate minutes.
• Understanding of computerised sales ledger.

Responsibilities

• Process purchase orders, invoices and credit notes.
• Prepare BACS runs for payment.
• Cash handling and banking imports for NTT (Sales and Customer Experience).
• Control and perform petty cash administration.
• Support Finance Team with general administration.
• Provide holiday and sickness cover within the Finance Team.
• Assist with Month End schedules (Accruals, Pre-Payments).
• Assist with the annual external audit.
• Ad-hoc sales invoicing.

Skills

Analytical

Excel

Word

Numeracy

Communication

Organization

Initiative

Confidentiality

Team player

Attention to detail

Tools

Exchequer

Accounting software

Job description

Job Description

Provide hands-on assistance to the Finance Manager and support to the Finance Team to ensure a quality service is being provided to internal and external stakeholders.

Support the day-to-day workings of the Finance Team enabling improved business performance through accurate recording of financial information.

Key Task Areas

• Undertake administrative duties associated with the processing of purchase orders, invoices, and credit notes.
• Preparing BACS runs for payment.
• Cash handling and banking imports for NTT (Sales and Customer Experience)
• Control and perform petty cash administration
• Assisting Finance Team with general administration.
• Providing holiday and sickness cover within the Finance Team as directed by the Finance Manager.
• Support Finance Team in preparation of Month End schedules (Accruals, Pre-Payments etc.)
• Assisting with the annual external audit
• Ad-hoc sales invoicing

Full Job Description available on our website

Additional Information

Hours of work: 30 hour per week over a minimum four or five days (working pattern to be agreed with successful candidate)

Salary: £19,828 - £21,050 per annum (FTE £24,454 - £25,962)

Experience

Previous experience of Purchase Ledger administration

Previous experience of computerised systems

Experience of implementing / maintaining administrative systems/procedures

Attending meetings and producing accurate minutes

Knowledge/Qualifications

Understanding of computerised sales ledger

Skills/Abilities

Analytical approach to problem-solving

Excellent IT skills in Microsoft Outlook, particularly Excel and Word

Accurate and numerate

Excellent communication skills (verbal and written)

Excellent organisational skills

Ability to work using own initiative

Attention to detail

Enthusiastic team player

Maintaining confidentiality

Desirable Skills

Experience

Previous experience of computerised purchase ledger operation.

Knowledge/Qualifications

• Computerised integrated accounting systems preferably Exchequer
• Technical knowledge of correct purchase ledger operation
• Computerised sales ledger
• Understanding and appreciation of performing arts and entertainment

Closing Date: Thu 5 Nov 26

Interviews: Wed 11 Nov 26

If you’re an enthusiastic and organised team player with a keen eye for detail, we may have the role for you. We’re looking for a Finance Assistant to support our wider finance team with day-to-day financial processes and administration.

Join Northamptonshire Arts Management Trust and be part of a collaborative team supporting the smooth running of our theatres. From invoices and payments to month-end prep, you’ll help ensure our finances are accurate, efficient and well-organised in a creative, fast-paced environment.

If you’re accurate, proactive and love working with numbers (and maybe the arts), we’d love to hear from you!