Finance Assistant

Carmichael UK; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading construction company is seeking a finance professional to support its systems and controls within a new finance shared services function. The role involves managing TEFA processes and financial reporting, providing ample exposure to cross-functional teams and project challenges in a dynamic environment.

Qualifications

• Requires 5 GCSEs or equivalent.
• Experience with timesheet solutions is desirable.
• Familiarity with finance operations is needed.

Responsibilities

• Manage TEFA set up and maintenance for business support functions.
• Prepare monthly reconciliations of Agency statements.
• Provide TEFA information to business unit owners.

Skills

Collaboration

Attention to detail

Education

Minimum 5 GCSEs graded 4-9 or equivalent A-C

Tools

Oracle Enterprise One

Timesheet solutions systems

Job description

An exciting opportunity has arisen for a diligent finance professional looking to continue their career within a FTSE listed construction business with a track record of delivering high profile infrastructure projects.

The role is based in Bishopsgate (Central London) 6 months Contract

This is a critical role within the Systems & Control function within the newly established finance shared services function that involves supporting several finance systems, including, but not limited to, E1, Concur and Mercur to meet business requirements.

The role will have responsibility for the management of the TEFA set up and maintenance for the business support functions for all group companies.

As part of the Systems and Controls team, the role will also include preparation of the monthly reconciliations of Agency statements and journals. Some other administrative responsibilities will include, but not be limited to, processing Goods Received Notes in E1 and running of TEFA reports for distribution to the relevant Finance Business Partner for business support functions.

The role includes exposure to project teams and other central finance functions, providing an excellent opportunity for a varied role with regular challenges. It provides the ability to work with a wide variety of teams from different functional backgrounds and the opportunity for continuous improvement.

Role Responsibilities

Within the team you will be the subject matter expert for TEFA administrative processes and controls.

You will provide TEFA information to a broad range of business unit owners supporting the relevant Finance Business Partner, to ensure timely posting and reporting of timesheet information.

The primary responsibilities of this role are:

Set-up all new Staff and Agency joining the business for E1 Timesheet Entry (including internal grade as directed by the line manager and HR) as and when required, for all business support functions (including, Consultancy, Work Winning and Group and Central Overheads) ensuring that the correct process and controls are followed.

On-going maintenance of TEFA personal records to ensure the data is accurate, facilitating rate updates and business units moves.

Work with the relevant finance teams and business partners to set up any additional Job Step/Job Type and WPS as required.

Process E1 Timesheets via SQ3 process (including Data Cleansing) ensuring smooth operation of weekly postings.

Monitor control reporting to identify missing timesheets and follow up with the relevant party to resolve.

Process E1Bill to ensure Off Payroll Worker data is updated in a timely manner and allowing prompt payment of their invoices.

Close E1 Business for completed Contracts/Bids, on an ad-hoc basis, as directed by the Finance Manager Systems & Controls or the Senior Finance Manager Systems & Controls.

Production of monthly Agency Reconciliation statements and journals, resolving any queries arising to ensure balances are controlled and include only justifiable entries.

Assist in driving standard processes for TEFA through principles of simplification, standardisation, and, working with the wider teams to automate where appropriate.

Maintain the TEFA data processes, controls, and documentation.

Support ad-hoc projects relating to system developments where necessary.

Deputise for the Finance Manager Systems & Controls when required.

The Candidate

Qualifications

Minimum 5 GCSEs graded 4-9 or an equivalent graded A-C.

Experience

Experience working with Timesheet solutions systems desirable.

Familiarity with Finance function day-to-day operations.

Collaboration with stakeholders and working to their deadlines.

Working with Oracle Enterprise One, or similar ERP system desirable.

Personal Attributes

Willingness to learn from the team and how it interfaces with other disciplines.

Actively inputs into team working sessions.

Listens and respects the ideas and contributions of others.

Shares relevant information with team members in a timely manner.

Seeks help from colleagues when needed and provides assistance when asked.

Demonstrates a positive attitude towards working with others.