Finance Assistant

The Sutton Academy; Liverpool City Region; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Sick & parental leave

Annual leave 25 days

Discounts via TCAT+ platform

CPD resources

Job summary

The Sutton Academy is seeking a Finance Assistant to join our business support team at the academy. You will handle supplier invoices, purchase orders, and reconciliations, using Civica Financials and Arbor Pay.

You will prepare reports for the finance team and auditors, supporting month-end and year-end processes. We value accuracy, confidentiality and a strong eye for detail in a busy school finance office.

Qualifications

• Experience of financial procedures, controls, processes and reconciliations.
• Accounts payable experience, handling supplier invoices and purchase orders.
• Experience working in a busy finance office environment.
• Up-to-date knowledge of ICT and financial management systems (e.g. Arbor, Civica Financials, Microsoft Office).

Responsibilities

• Process supplier invoices and purchase orders with accuracy and approvals.
• Reconcile credit card transactions monthly and administer petty cash.
• Handle Arbor Pay online payment queries and related tasks.
• Assist with school bank administration including cash reconciliation and deposits.
• Produce and collate finance reports for the finance team and external auditors.
• Support month-end and year-end reconciliations and maintain records per policies.
• Assist staff with purchasing processes and place orders as needed.
• Maintain confidentiality and professional conduct in all finance duties.

Skills

Accounts payable

Invoicing

Reconciliations

Civica Financials

Arbor Pay

Microsoft Office

AAT part-qualified

GCSE Maths & English

School environment experience

Education

AAT Part-qualified (Level 2/3)

GCSE Maths & English (C/4+)

Tools

Arbor Pay

Civica Financials

Microsoft Office

Job description

Finance Assistant

The Sutton Academy is seeking a Finance Assistant to join our business support team at the academy.

What you'll be doing

• Process supplier invoices and purchase orders in Civica Financials; check entries for accuracy and secure budget-holder approvals for timely payment
• Reconcile credit card transactions monthly and administer petty cash.
• Handle Arbor Pay online payment queries and related tasks.
• Assist with school bank administration, including regular cash reconciliation and deposits.
• Produce and collate finance reports from accounting software for the finance team and external auditors.
• Support month-end and year-end financial reconciliations and help maintain financial records in line with school policies.
• Support staff with purchasing processes and place orders when required.
• Maintain confidentiality and professional conduct in all finance duties

What we're looking for - Essential

• Experience of financial procedures, controls, processes and reconciliations
• Accounts payable experience, handling supplier invoices and purchase orders.
• Experience working in a busy finance office environment.
• Up-to-date knowledge of ICT and financial management systems (for example Arbor, Civica Financials and Microsoft Office).
• Excellent organisational skills, strong numeracy and literacy.
• Ability to work accurately to strict deadlines with high attention to detail.
• Effective communication skills with staff, suppliers and external organisations.
• A strong team player who supports colleagues when required.
• AAT part-qualified (Level 2/3 or equivalent).
• GCSE Grade C/4 or above in Mathematics and English (or equivalent).
• Commitment to personal development.
• Experience of working within a school or academy environment is preferred but not essential.

What we offer

• Permanent, full-year role: 37 hours per week, Monday to Friday.
• Clear salary range: Band E: NJC scp 07 (£27,274) to NJC 11 (£29,070).
• Eligible for membership of the Local Government Pension Scheme.
• Occupational sickness and parental leave pay schemes.
• A minimum of 25 days annual leave (increasing to 30 days after 5 years eservice), in additional to bank holidays.
• Access to TCAT+ our Reward, Recognition and Wellbeing platform, including access to retailer discounts and benefits, discounted healthcare cash plan, cycle to work scheme and online resources to support physical, emotional, professional, financial and social wellbeing.
• Access to our Employee Assistance Programme.
• Access to a comprehensive CPD framework though ‘Education Connect’, our professional development arm, and online resources from the ‘National College’.

This post is subject to satisfactory Disclosure & Barring Service (DBS) Enhanced Disclosure Certificate. The Sutton Academy is committed to equal opportunities. We are committed to safeguarding and promoting the welfare of children and young people; we expect all staff and volunteers to share this commitment.

We are committed to safeguarding and promoting the welfare of children and young people; we expect all staff and volunteers to share this commitment. In line with Keeping Children Safe in Education, The Sutton Academy will undertake general online searches for all shortlisted candidates, this may include social media and video platforms. Online searches will only examine data that is publicly available, and the aim is to identify any incidents or issues. Any areas of concern will be discussed during the interview process.