Finance Assistant

networx Recruitment; Lewes; Hybrid; GBP 25,000 - 27,000; Part time

Benefits offered by this job

27 days holiday

Enhanced maternity/adoption pay

Monthly occupational health clinics

20% discount in charity shops

Job summary

St Peter & St James Hospice is seeking a Finance Assistant to support the Finance Team with accurate processing of transactions and timely supplier payments. The role offers a part-time 30-hour week with potential hybrid working and scope to contribute to year-end processes.

You will manage ledgers, assist with payments, payroll and financial reporting, while collaborating with colleagues to deliver reliable financial information for decision-making.

Qualifications

• Experience in bookkeeping and financial administration.
• Proficient with IT and Excel for financial tasks.
• Strong attention to detail and accuracy.
• Ability to manage a varied workload and prioritise.

Responsibilities

• Manage the purchase ledger, ensuring supplier invoices are processed accurately and authorised appropriately.
• Prepare payment runs for approval and upload payments to the bank.
• Enter sales invoices and maintain accurate financial records.
• Process incoming payments and allocate receipts correctly.
• Perform bank, credit card and control account reconciliations.
• Respond professionally to finance-related queries from colleagues and external organisations.
• Support the preparation of information required for the year-end audit process.
• Assist the Finance Manager and Finance Director with ad hoc finance projects and administrative tasks.
• Help ensure the finance function operates efficiently and meets all statutory and organisational requirements.

Skills

Bookkeeping experience

Financial administration

IT literacy (Excel)

Attention to detail

Time management

Communication skills

Team player

Learning attitude

AAT qualification

QuickBooks Online

Payroll reports experience

Education

AAT qualification or other accountancy qualification

Tools

QuickBooks Online

Job description

Are you a detail-focused finance professional who thrives on keeping things accurate, organised and running smoothly?

As our Finance Assistant, you'll play a vital role in supporting the Finance Team, ensuring financial transactions are processed accurately and efficiently. Your work will help provide the financial information needed to support decision-making across the hospice while ensuring suppliers are paid on time and income is received and recorded correctly. If you're highly organised, enjoy working with numbers and want to make a meaningful difference, we'd love to hear from you.

Location: St Peter & St James Hospice, North Common Road, North Chailey, BN8 4ED
Salary: £24,633 - £27,142 pro rata (£30,791 - £33,928 full-time equivalent)
Hours: 30hours per week, Monday - Friday (4 days a week, possibility of hybrid working)
Contract: Permanent, Part-time
Closing Date: We will shortlist and interview as applications are received, so early applications are encouraged.

What you'll be doing

• Manage the purchase ledger, ensuring supplier invoices are processed accurately and authorised appropriately.
• Prepare payment runs for approval and upload payments to the bank.
• Enter sales invoices and maintain accurate financial records.
• Process incoming payments and allocate receipts correctly.
• Perform bank, credit card and control account reconciliations.
• Respond professionally to finance-related queries from colleagues and external organisations.
• Support the preparation of information required for the year-end audit process.
• Assist the Finance Manager and Finance Director with ad hoc finance projects and administrative tasks.
• Help ensure the finance function operates efficiently and meets all statutory and organisational requirements.

What we're looking for

• Experience in bookkeeping and financial administration.
• High levels of IT literacy, with excellent Microsoft Office skills, particularly Excel.
• Strong attention to detail and accuracy.
• The ability to manage a varied workload and prioritise effectively.
• Excellent communication and interpersonal skills.
• A collaborative approach and the ability to work well within a team.
• Enthusiasm for learning new skills, systems and processes.
• AAT qualification or other accountancy qualification.
• Experience using QuickBooks Online.
• Experience preparing payroll reports.
• A rewarding role where your work directly supports hospice care and local communities.
• The opportunity to develop your finance skills within a supportive and experienced team.
• A values-led organisation that prioritises compassion, collaboration and excellence.
• Ongoing learning and development opportunities.
• The chance to make a meaningful contribution to a respected local charity.

If you're a proactive and organised finance professional looking for a role where your skills can make a real difference, we'd love to hear from you.

Please find the full job description and person specification at the bottom of the page.

If you have any questions about the role or require any additional support or reasonable adjustments during the recruitment process, please contact Ed Smith Finance Manager, [e-mail].

The Organisation

St Peter & St James Hospice is a leading provider of specialist palliative and end of life care for our Mid-Sussex community. People affected by life-limiting illness are central to everything we do and it is our mission to ensure they receive the best possible care, in the right place, at the right time. Our services are free of charge and can be accessed at home, in a care setting, or at the Hospice in North Chailey.

We achieve our goals through the organisation’s talented people, by attracting, retaining and developing a highly skilled, diverse and engaged workforce. Over 150 employees and 400 volunteers work in a variety of roles across our Clinical Services, Retail and Support Functions.

The Benefits

27 days holiday

Enhanced maternity/adoption pay

Monthly occupational health clinics

20% discount in our charity shops

Our people

• Vrishali Pawar
• People Services Assistant

"If you have the appetite to develop your skills, you are encouraged and empowered to learn and grow within the organisation."

• Jon Anderson
• Community Clinical Nurse Specialist

"Being a part of someone’s end of life care and supporting their loved ones through their grieving process is a real privilege."

"Every pound raised for our hospice brings comfort and dignity to those facing life's most challenging moments, making every effort deeply meaningful."

• Data & Admin Team Officer

"Helping to change people's perception of specialist palliative and end of life care by sharing how we support patients and their loved ones is a privilege."

• Gavin Carby & James Dickens
• Facilities Manager & Maintenance Technician

"We love that we get discounts in our shops and can benefit from the Blue Light Card like NHS workers do."

• Retail Manager

"It's great to know that each day is an opportunity to make a difference for our local community."

Our people are our strength. We value diversity and inclusion so encourage applications from everyone, regardless of race, national origin, sex, gender identity and/or expression, sexual orientation, religion, disability or age.

Please ensure you have your own means of transport as the hospice is not accessible by bus and is located on a main road without public footpath. Our precise location can be found here: https://stpjhospice.org/contact-us/

If you have any questions about this vacancy or require any reasonable adjustments throughout the recruitment process, please contact us on [e-mail].

Please note we may shortlist and interview candidates as applications are received. Offers of employment are subject to satisfactory results from pre-employment checks (right to work, references, Occupational Health, and DBS if applicable).