Finance Assistant

Tapping House; King's Lynn; On-site; GBP 13,000 - 16,000; Full time

Benefits offered by this job

Free parking

Onsite cafe

Job summary

Tapping House is seeking an Finance Officer to support the day-to-day operations of the Finance department in the UK. Responsibilities include payroll processing, stock accounting, budgeting support, and donation processing using Raisers Edge.

The role offers opportunities to work across retail data, supplier payments, and financial reporting, with a focus on accuracy and confidentiality within a charitable setting.

Qualifications

• Excellent English and Maths skills required.
• Recent payroll experience and knowledge of payroll practices.
• Good knowledge of accounting principles.
• Full or part accountancy qualification.

Responsibilities

• Process monthly payroll and related data input.
• Assist in annual budget preparation and stock accounting.
• Input and process Purchase Orders and supplier invoices.
• Maintain stock spreadsheets and reconcile to Balance Sheet.
• Handle donations processing and Raisers Edge data entry.
• Provide cover for essential finance officer duties.

Skills

Communication skills

Team player

Proactive and flexible

Adaptable to change

Work under pressure

Payroll knowledge

Education

GCSEs English & Maths

Accounting qualification (full/part)

Payroll experience

Tools

Excel

Accounting software

Microsoft Word

Gift Aid systems

Job description

Please also note that we are unable to offer visa sponsorship for this role. Applicants must have the existing right to work in the UK without sponsorship.

Salary - £12,730 - £15,912 pa (depending on hours)

Holiday - 25 days (increasing to 27 after 5 years and 31 after 9 years) plus 8 bank holidays

Main duties of the job

Role Purpose

Assisting in the efficient day to day operation of the Finance department, mainlydealing with monthly Payroll, annual budget production, retail sales data,processing purchase orders, dealing with stock accounting, retail Gift Aiddatabase - Eproductive (EPR) system input, and providing cover for the FinanceOfficer.

About us

We have an amazing multi-disciplinary team who all work together ensuring that the patient is central to everything we do.

Our Vision is ...

That every person living with or affected by a life limiting condition will be offered choice and access to excellent end of life and bereavement care.

Our Values are:

COMPASSION

ACCESSIBILITY

RESPECT

EXCELLENCE

SPARK

The Hospice stands in beautiful well maintained grounds. Our building is modern and light with each bedroom having a garden view. We offer free parking and an amazing onsite cafe.

Job responsibilities

MAIN RESPONSIBILITIES

Monthly payroll

Extract information from the HR System (SMI) to input bank, overtimeand enhanced hours for Clinical staff

Check and Input overtime from monthly timesheets and mileage andexpenses claims for approved documents

Check and Input of all salaries, pensions, hourly rates, overtime, bankand enhanced hours

Check and Input of starter/leaver, sickness, leave and statutorypayments

Transfer all data to Payroll Service provider (PSP)

Check all processed data from PSP

Liaise with Finance Manager to finalise payroll.

Update master salaries spreadsheet with all current staff andsalaries/rates of pay

Retail sales

Weekly Input of Retail sales data into Financial System from EPR,including journals, invoices and payments

Prepare periodic Council Recycling Credits Claim

Update EPR with donor detail changes and sales data corrections.

Extract reports from EPR to submit to other department

To process incoming donations - cash, cheques, BACS, card paymentsand online.

Setting constituents up on Raisers Edge, adding consent, gift aid anddonation.

Sending appropriate response within a five-day service level liaising withfundraising on thanking reports/queries to ensure appropriatethanking/receipting.

Preparing all donations for banking, completing bank pay in slips andbanking of weekly donations.

Logging of fundraising post and completing daily banked gifts.

Scan and file correspondence (incoming or outgoing) to CRM RaisersEdge. (NB this is also in the Supporter officer post to do with other typesof interaction.

Completing regular giver donations payment reports and associated tasks.

Preparing floats for events and management of fundraising office floatsand reconciliation.

Stock Accounting

Prepare all monthly stock-take spreadsheets

Ensure all stock returns are completed correctly and that spreadsheetsreconcile to summary

Input Stock accounting adjustments to financial system.

Reconcile to Stock Account in Balance Sheet.

Annual Budget Preparation

Assist with production of budget figures as required

Input figures to financial system and reconcile budget figures toMaster Budget

Other responsibilities

Input and production of Purchase Orders (POs) on financial system

Process Petty Cash paperwork

Regularly file purchase invoices and other finance documents

Archive supplier and Gift Aid data as requiredKeeping up to date with mandatory training

Provide cover for the essential day to day duties of the Finance Officerrole.

General

To uphold the Hospices vision and values at all times

Carry out all duties in accordance with the Hospices policies andprocedures including but not limited to health & safety, code ofbehaviour, confidentiality and equality, diversity & inclusion.

Promote awareness of the Hospice, its services and its strategy.

Work collaboratively and respectfully with all staff, volunteers andsupporters of the Hospice.

Promote and support the safeguarding of vulnerable adults, youngpeople and children, observing and adhering the Hospices policies onsafeguarding.

Information Security, Confidentiality, and Records Management:The role requires adherence to organisational policies concerninginformation security, data privacy, and confidentiality. The employee isresponsible for safeguarding sensitive information, ensuring securehandling and storage of records, and maintaining compliance withapplicable data protection regulations. This includes actively participatingin Information Governance training, reporting potential security incidents,and managing records in accordance with Tapping Houses RetentionArchiving and Destruction of All Hospice Records Policy.

Demonstrate a commitment to ongoing learning and development andto participate in any training relevant to the role.

This job description is not intended to be exhaustive and will be reviewedperiodically to ensure that the needs of the service are being met.

Qualifications

• An excellent standard of English and Maths -
• GCSE grade C or above (or equivalent)
• Recent working knowledge of payroll practices and procedures
• Good knowledge of accounting principles
• Full or part accountancy qualification

Experience

• Previous recent experience of working in a
• similar role
• Knowledge of accounting software
• Good working knowledge of Excel
• Ability to communicate effectively at all levels
• Experience of dealing with confidential and
• sensitive information
• Ability to manage own workload and priorities
• Ability to work under pressure and to time
• Demonstrate a high level of attention to detail
• Knowledge
• and
• experience of
• Gift Aid
• schemes and
• systems
• Working
• knowledge of
• other
• Microsoft
• applications
• (word)
• Experience of
• producing
• reports for ad
• and/or
• management
• accounts

Personal Attributes

• Team player
• Proactive and flexible
• Adaptable to change
• A commitment to Continuing Professional
• Development (CPD)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£12,730 to £15,912 a yearDepending on Hours