Head of Finance

Tapping House; King's Lynn; On-site; GBP 50,000 - 55,000; Full time

Benefits offered by this job

Free parking

Onsite cafe

Job summary

Tapping House in King's Lynn is seeking a Finance Manager to lead the finance team and work with the Senior Leadership Team and Trustees to progress strategic aims for the Hospice.

You will oversee financial planning, budgeting, forecasts, VAT and tax compliance, payroll and internal controls, ensuring timely management accounts and robust governance. A Chartered Accountant with PQE in the charity sector is expected.

Qualifications

• Significant experience in finance management.
• Qualified Accountant with at least 3 years PQE.
• Experience in payroll and charity sector.

Responsibilities

• Lead and develop the finance team.
• Manage financial planning for the Hospice including rolling three-year plan, budgets, forecasts and modelling.
• Work with the SLT to support budgeting and financial management of portfolios.
• Build collaborations and partnerships to enhance hospice services.
• Manage governance, risk and compliance and liaise with auditors.
• Oversee annual financial statements and regulatory reporting.
• Co-ordinate payroll, pensions and asset registers.

Skills

Analytical mindset

Financial analysis

Budgeting

Forecasting

Communication

Education

Qualified Accountant (PQE 3+ years)

Tools

Microsoft Excel

Financial software

Job description

Please also note that we are unable to offer visa sponsorship for this role. Applicants must have the existing right to work in the UK without sponsorship.

Salary - £50,000 - £55,000 pa (depending on experience)

Holiday - 25 days (increasing to 27 after 5 years and 31 after 9 years) plus 8 bank holidays

To work with the SeniorLeadership Team (SLT) and Trustees to deliver the strategic aims of theHospice, leading the finance team in delivering and progressing their servicesto the Hospice.

Main duties of the job

Role Purpose

To lead and develop the finance team.

Manage the financial planning for the Hospice includingpreparation for the rolling three-year business plan, annual budgets, regularfinancial forecasts and financial modelling ensuring that key assumptions inthe plans are timely, accurate and effectively communicated.

Work with the SLT to provide support with budgeting andfinancial management of their portfolios.

To build effective and trusted collaborations, relationshipsand partnerships to enhance the hospice service.

To encourage innovation whilst managing risk.

About us

We have an amazing multi-disciplinary team who all work together ensuring that the patient is central to everything we do.

Our Vision is ...

That every person living with or affected by a life limiting condition will be offered choice and access to excellent end of life and bereavement care.

Our Values are:

COMPASSION

ACCESSIBILITY

RESPECT

EXCELLENCE

SPARK

The Hospice stands in beautiful well maintained grounds. Our building is modern and light with each bedroom having a garden view. We offer free parking and an amazing onsite cafe.

Job responsibilities

Main Responsibilities

Financial Management and Reporting

Arrange and manage suitable financial and associated systemsto enable sound financial recording and reporting.

Ensure that timely and accurate management accounts areprepared and effectively communicated to the COO, SLT and Trustees.

Ensure accurate VAT, Gift Aid and Corporation Tax claims andreturns are submitted in a timely manner.

Prepare the financial information and advice for decisionmaking and support the SLT and Trustees with appropriate financial information.

Prepare the annual financial statements in accordance withlegal requirements including Charity requirements, statements of recommendedpractice (SORP) and policies.

Manage all necessary elements of payroll and pensions,coordinating with the people and culture team and external providers.

Manage the asset register for depreciation accounting.

Check and approve regular payments via on-line banking.

Analyse, investigate and report onfinancial and system anomalies or issues.

Create and implement a process for selecting and collating KeyPerformance Indicator's to measure performance as required by the Trustees.

Manage and regularly review procurement processes includingservice contracts to maintain value for money and efficient working.

Investmentand Cash Management

Manage the short, medium and long term cash flows of TappingHouse ensuring the most effective investment approach balanced with theoperational cash requirements.

Manage banking arrangements and signatories.

Work with the Finance and Investment Committee.

Governance,Risk and Compliance

Review, implement and manage internal financial controls toensure a robust and sound control environment is maintained including liaisonwith external auditors.

Prepare for and co-ordinate the annual financial audits andarrange the appointment of auditors.

Support the Chief Operating Officer in ensuring all financialregulatory and statutory documentation is completed and submitted in accordancewith legal requirements.

Co-ordinate the Finance Department's risk register,mitigating locally where possible. Alert the SLT and Trustees of high risk.

Work with the SLT to develop action plans to reduceidentified risks.

Leadershipand Management

Provide strategic leadership to the finance team, ensuringthat through effective and supportive management and robust organisationalstructures, they are focused and committed to delivering excellent performancein line with Hospice Vision and Values.

Lead the on-going development of your staff through theappraisal and supervision process to ensure their potential is realised,including identifying and addressing development and training needs, monitoringworkloads and proactively managing change.

Strategic Vision and Planning

In conjunction with the SLT and Trustees, contribute to theprocess for determining the strategic direction of the Hospice and throughdevelopment, cascade of strategy and business plans, ensure delivery of keyobjectives, considering both internal and external influences.

Highest Standards of ServiceDelivery

Represent the Hospice with the wider hospice community andwith other groups as required.

Professional Development,Education & Training

Take responsibility for ensuring personal and team attendanceat mandatory training.

Participate in the developing hospice educational programmeby attending in- house study days and courses required.

Take responsibility for self and teamdevelopment.

Identify training and education needs.

Act as a role model for team members and participate in staffdevelopment initiatives as appropriate.

General

• Carry out all duties in accordance with the Hospices policies and proceduresincluding but not limited to health & safety, code of behaviour, confidentialityand equality, diversity & inclusion.
• Promote awareness of the Hospice, its services and its strategy.
• Work collaboratively and respectfully with all staff, volunteers and supporters ofthe Hospice.
• Promote and support the safeguarding of vulnerable adults, young people andchildren, observing and adhering the Hospices policies on safeguarding.
• Demonstrate a commitment to ongoing learning and development and toparticipate in any training relevant to the role.

Information Security, Confidentiality, and Records Management:

• The role requires adherence to organisational policies concerning information security, data privacy, and confidentiality. The employee is responsible for safeguarding sensitive information, ensuring secure handling and storage of records, and maintaining compliance with applicable data protection regulations. This includes actively participating in Information Governance training, reporting potential security incidents, and managing records in accordance with Tapping Houses Retention Archiving and Destruction of All Hospice Records Policy.

This job description is not intended to be exhaustive and will be reviewed periodically toensure that the needs of the service are being met

Person Specification

Qualifications

• Significant experience in a Finance Management role.
• Qualified Accountant with at least 3 years Post Qualification

Skills & Knowledge

• Analytical mind-set with the ability to interpret financial data and provide actionable insights
• Strong knowledge of financial planning and analysis, budgeting and financial reporting
• Strong understanding of financial systems and proficient in relevant software applications
• Advanced IT Skills with the ability to use Microsoft packages to manipulate and present data in easy-to-read formats
• Knowledge of Charity accountancy regulations and requirements for audit

Experience

• Proven experience in finance management, with a focus on process improvement and financial analysis
• Experience of preparing budgets and final accounts within a framework of recognised and contemporary accounting standards
• Experience in managing payroll
• Experience of working within the Charity, Not for profit, Hospice or Health and Social Care Sector
• Experience of presenting and explaining complex financial data at Committee/Board meetings to Directors/Trustees

Knowledge

• Ability to interpret and present complex statistical information to a range of audiences
• Ability to proactively seek solutions to issues and challenges faced
• Engage stakeholders and communicate complex concepts clearly and in easy-to- understand ways

Attributes

• Results driven with a commitment to making a positive impact on our community
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments
• Thorough and focused with a high level of attention to detail
• Initiative - Proactive nature and willingness to find solutions and take initiative in seeking opportunities to contribute
• Good organisational and time management skills, with the ability to prioritise tasks and manage multiple responsibilities effectively.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Depending on experience£50,000 - £55,000 (FTE) depending on experience