Finance Assistant

Global; Inverness; On-site; GBP 21,000 - 27,000; Full time

Job summary

Global in Inverness, UK, is seeking a Finance Assistant to support both finance and payroll functions. You will process purchase invoices, credit notes, supplier statements and sales invoices, and review weekly payroll timesheets for temporary and contract workers.

You will liaise with suppliers, clients and internal teams to resolve queries, keep accurate records, ensure deadlines are met, and help with reporting, reconciliations and general administrative tasks across the finance function.

Qualifications

• Experience in accounts administration or payroll in a high-volume finance environment.
• Strong numerical skills and attention to detail.
• Excellent communication and ability to work with clients and colleagues.
• Ability to prioritise, meet deadlines and stay calm under pressure.

Responsibilities

• Match, code and process purchase invoices and credit notes against purchase orders.
• Complete supplier statement reconciliations accurately and timely.
• Process company credit card reports in line with policy.
• Raise sales invoices accurately and within timescales.
• Review and process weekly timesheets for temporary and contract workers.
• Input hours, overtime, holiday pay, and payroll adjustments onto the payroll system.
• Resolve payroll queries and maintain records to meet deadlines.
• Support finance and payroll team with reporting and reconciliations.

Skills

Accounts administration

Payroll processing

Timesheet processing

Microsoft Excel

Communication skills

Attention to detail

Tools

Excel

Outlook

Job description

The Finance Assistant will support both the finance and payroll functions. The role will involve processing purchase invoices, credit notes, supplier statement reconciliations, company credit card reports and sales invoices, as well as accurately reviewing and processing weekly payroll timesheets for temporary and contract workers. The postholder will liaise with suppliers, clients, workers and internal teams to resolve queries, maintain accurate records, and ensure finance and payroll deadlines are met efficiently and accurately.

Key Responsibilities

• Match, code and process purchase invoices and credit notes against valid purchase orders.
• Complete supplier statement reconciliations accurately and in a timely manner.
• Process company credit card reports, ensuring all expenditure is recorded correctly and complies with company policy.
• Raise sales invoices accurately and within agreed timescales.
• Respond to supplier queries professionally and work with internal teams to resolve issues promptly.
• Liaise with Finance Managers to obtain invoice authorisation where required.
• Receive, review and process weekly timesheets for temporary and contract workers.
• Check timesheets for accuracy, completeness and appropriate client authorisation prior to processing.
• Input hours, overtime, holiday pay, adjustments and other payroll information accurately onto the payroll system.
• Liaise with consultants, clients and workers to resolve missing, incorrect or disputed timesheets.
• Ensure payroll deadlines are met and workers are paid accurately and on time.
• Assist with payroll queries from workers, clients and internal departments in a professional and timely manner.
• Support the wider finance and payroll team with reporting, reconciliations and general administrative tasks as required.
• Follow company policies, financial controls and relevant payroll procedures at all times.

Skills and Experience

• Previous experience in accounts administration, payroll, timesheet processing, recruitment administration or a high-volume finance/admin environment would be preferred.
• Strong attention to detail with the ability to process information accurately and efficiently.
• Good numerical skills and confidence working with payroll data, hours, rates and adjustments.
• Excellent communication skills with the ability to deal professionally with clients, workers and internal colleagues.
• Ability to prioritise workload, work to tight deadlines and remain calm under pressure.
• Proficient Microsoft Office skills, particularly Excel and Outlook.
• A high level of confidentiality, integrity and reliability when handling payroll information.

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