Finance Assistant

Cambridgeshire and Peterborough NHS Foundation Trust; Huntingdon; On-site; GBP 23,000 - 29,000; Full time

Job summary

Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) is seeking a Finance Assistant to support day-to-day financial operations within the Finance Directorate. You will respond to queries, maintain ledgers, post journals, raise invoices and manage accounts to support timely payments and audit readiness.

You will also assist in cost allocations, system transformation projects and the annual accounts process.

Qualifications

• IT literate with good computer skills.
• Good communication and interpersonal skills.
• Ability to plan, organise and prioritise own workload to meet deadlines.
• Ability to identify problems and recommend solutions.

Responsibilities

• Assist in responding to queries in the Finance Queries in box and from budget holders in a timely manner.
• Maintain the Oracle User Hierarchy and Authorised Signatories Database.
• Prepare and post journals as required and maintain backing papers for audit purposes.
• Raise sales invoices and credit notes in line with agreed schedule or as required.
• Review the Trust's unpaid invoices report weekly and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.
• Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.
• To contribute to the accurate allocation of overheads and recharges as necessary.
• To contribute to the costing of system transformation projects.
• To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.
• Support Management Accountants in the financial planning process as required.
• To contribute to the development of systems and processes within the Finance Directorate.
• To participate in the continuing professional development process.
• To organise team meetings.
• Maintain filing, in both paper and electronic form, in accordance with Trust policies
• To carry out any other duties as may be required by the Chief Finance Officer or Deputy Chief Finance Officer.

Skills

IT literate

Good communication

Planning & prioritising

Problem solving

Education

Four GCSEs grade 4-9 including Maths and English

Tools

IT Systems

Job description

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities.

• Assist in responding to queries in the Finance Queries in box and from budget holders in a timely manner.
• Maintain the Oracle User Hierarchy and Authorised Signatories Database.
• Prepare and post journals as required and maintain backing papers for audit purposes
• Raise sales invoices and credit notes in line with agreed schedule or as required.
• To review the Trust's unpaid invoices report on a weekly basis and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.
• Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.
• To contribute to the accurate allocation of overheads and recharges as necessary.
• To contribute to the costing of system transformation projects.
• To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.
• Support Management Accountants in the financial planning process as required.
• To contribute to the development of systems and processes within the Finance Directorate.
• To participate in the continuing professional development process.
• To organise team meetings.
• Maintain filing, in both paper and electronic form, in accordance with Trust policies

To carry out any other duties as may be required by the Chief Finance Officer or Deputy Chief Finance Officer.

Person specification

Education

Essential criteria

• Four GCSEs grade 4-9 (A-C equivalent) including Maths and English or equivalent

Experience

Essential criteria

• Experience of working in a team

Knowledge & Skills

Essential criteria

• IT Literate with good computer skills.
• Good communication and interpersonal skills.
• Ability to plan, organise and prioritise own workload in order to achieve deadlines
• Ability to identify problems and recommend solutions

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.

We are a health and social care organisation, offering a wide range of services, including:

• Integrated physical and mental health services for adults and older people;
• Specialist mental health and learning disability services;
• Children and young people's mental health services;
• Children's community services in Peterborough;
• Social care;
• Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visi