Finance Assistant

Impact Arts; Glasgow; Hybrid; GBP 18,000 - 28,000; Part time

Job summary

Impact Arts invites applications for a part-time Finance Assistant to support efficient financial and administrative management at The Boardwalk, Glasgow. 26.25 hours per week, 0.7FTE, permanent contract with hybrid working options.

Reporting to the Finance Manager, you will process invoices, manage payroll support, and help with financial reporting and GDPR compliance. You will work with Xero, handle payments, and contribute to month-end and audit tasks while helping to maintain cost controls

Qualifications

• Finance/accountancy or bookkeeping qualification OR 2+ years in finance
• Experience using Xero Accounts, Xero payroll, Hubdoc and Approval Max

Responsibilities

• Process purchase invoices and manage purchase orders via apps, Xero and bank
• Process subsistence payments and assist with payroll for sessional staff
• Assist online payments and weekly supplier payment runs per spend policy
• Reconcile and issue sales and venue hire invoices
• Carry out credit control
• Administer petty cash, prepaid cards and banking feeds
• Deposit cheques and cash at the bank
• Assist with financial reporting per project and funder requirements
• Support induction of new employees
• Document and improve financial systems and procedures
• Support central administration systems and ensure procedures are updated
• Assist with month end, quarter end and year end and audit processes
• Help maintain GDPR compliance in finance filing
• Be proactive and use initiative to prioritise tasks and forward plan
• Represent Impact Arts at events
• Participate in training, meetings and events
• Support and promote Impact Arts' Values

Skills

Xero

Excel

Office 365

Communication skills

Attention to detail

Time management

Teamwork

Confidentiality

Education

HND in finance/accountancy

2+ years finance experience

Tools

Xero Accounts

Xero Payroll

Hubdoc

ApprovalMax

Job description

Location: The Boardwalk, 105 Brunswick Street, Glasgow, G1 1TF with flexible hybrid options

Travel: May be required between Impact Art's projects

Reporting to: Finance Manager

Responsible for: N/A

Working hours: 26.25 hours per week (0.7FTE) between Monday - Friday

Duration of Contract: Permanent

Interview dates: Friday 30th October 2026 at The Boardwalk

Expected start date: As soon as possible

The Finance Assistant will contribute to the effective and efficient financial and administrative management of Impact Arts.

Main Responsibilities

• To process purchase invoices and manage purchase order system via apps, Xero and bank
• To process subsistence payments for project participants and assist with payroll for sessional staff wages
• To assist with online payments and preparation of weekly supplier payment runs, in line with Impact Arts' spend policy
• To reconcile and issue all sales & venue hire invoices
• To carry out credit control
• To administer and reconcile petty cash, prepaid cards and banking feeds
• To deposit cheques and cash at the bank
• To assist with financial reporting as per project and funder requirements
• To support with the induction of new employees
• To work with the Finance Manager to document and improve systems and procedures
• To assist with the central administration systems of Impact Arts, ensuring that financial processes and procedures are embedded across the staff team as well as ensuring that written procedures/ how to guides are documented and kept updated
• To assist the Finance Manager and Head of Finance & Corporate Services in tasks as directed
• To assist with all month end, quarter end, year end and audit processes
• To help maintain GDPR compliance within the finance filing system
• You will be expected to be proactive and use own initiative and judgement to prioritise daily tasks and use this judgement to forward plan in the short to medium term.
• To represent Impact Arts at events
• To participate in training, meetings and events as required
• To support and promote Impact Arts' Values

Person Specification

Impact Arts is looking for people with the following qualities, experience, knowledge and competencies.

Qualifications & Experience

• Relevant qualification in finance/accountancy/bookkeeping, HND or above OR minimum 2 years' experience working within a finance role
• Experience of Xero Accounts, Xero payroll, Hubdoc and Approval Max (training will be provided)

Technical Skills and Knowledge:

• Efficient IT skills including Office 365 & Teams especially Excel & Outlook
• Good communication skills, both oral and written
• Excellent interpersonal, organisational and planning skills
• Analytical and problem-solving skills
• Commitment and ability to understand the importance and the meeting of deadlines
• An understanding of confidentiality in handling sensitive personal data
• Excellent attention to detail and accuracy
• Effective team-working skills
• Good time management
• Ability to relate to and communicate with a wide range of people

Personal Skills & Qualities

This role requires someone who is enthusiastic, friendly, well organised, self-motivated and able to demonstrate exemplary customer service.

You will have the ability to work as a team and on your own initiative and the ability to work to deadlines, prioritise, manage a busy workload and be punctual.

You will be open-minded, fair and non-judgmental, share Impact Arts' vision and values and have a genuine interest in the arts.

The deadline for applications is 9am on Tuesday October 20 2026.

Good luck!

Impact Arts is a community arts charity based in Scotland. Since 1994, We've been delivering creative arts and support programmes for children, young people, adults, families, and older people who are facing disadvantages or barriers to progress in life. Our mission is to tackle inequalities, address poverty, and transform lives through art and creativity.

A company registered in Scotland, no SC225422.
A registered charity, no SC032430.