Finance Assistant

Dains Alumni Group; Erith; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Flexible hours

SalSac Pension Scheme

Tusker Car Scheme

Private medical care

Home Electronics SalSac Scheme

Holiday buy/sell scheme

Growth opportunities

Free parking

Group training portal

Job summary

Dains Alumni Group is seeking a Finance Assistant to support day-to-day financial operations at our Erith site. You will handle billing, invoicing, expense processing, and help maintain financial records with a collaborative finance team.

The role offers hands-on experience across customer invoicing, supplier management, revenue reporting, and month-end activities while supporting the payroll and budgeting processes. A detail-oriented candidate will thrive in a fast-paced environment.

Qualifications

• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented approach with flexibility to support wider finance activities.
• Proficient in data entry and accuracy.
• Experience with Excel and accounting or ERP systems (Xero, Sage).

Responsibilities

• Maintain professional relationships with customers, addressing billing queries and payments.
• Prepare and send customer invoices in line with monthly billing cycles.
• Update the timesheet system to reflect billing information for clients and projects.
• Record and chase purchase orders to ensure alignment with client and internal requirements.
• Process inter-company recharges accurately and on schedule.
• Support the credit controller in monitoring overdue accounts.
• Track accrued consultancy hours for clients and ensure accurate billing.
• Assist with month-end billing reconciliations and reporting tasks.
• Prepare the monthly flash billing (revenue) report for all three entities.
• Provide cover for other finance team members during leaves.
• Process supplier invoices and ensure proper coding and approvals.
• Process staff expense submissions and travel bookings.
• Oversee supplier accounts and ensure transactions are reconciled.
• Administer and manage staff birthday scheme with budget tracking.
• Support payroll preparation and related tasks.
• Assist with supplier and staff payments.
• Support budget tracking and reporting against departmental budgets.
• Maintain accurate financial records and support month-end processes.
• Communicate with internal departments and suppliers to resolve queries.

Skills

Communication

Multitasking

Teamwork

Excel

Xero

Sage

Accounts receivable

Accounts payable

Bookkeeping

Tools

ERP systems

Job description

Finance Assistant

Department: Business Support

Employment Type: Full Time

Location: Erith

Description

As a Finance Assistant, you will play an important role in supporting the day-to-day financial operations of the business. Working alongside experienced finance professionals, you’ll help ensure billing, reporting, accounts administration, and financial record-keeping are completed accurately and efficiently.

This is a varied position that will provide hands-on experience across customer invoicing, supplier management, expense processing, revenue reporting, credit control support, and month-end activities. The role is ideal for a detail-oriented individual who is eager to learn, enjoys working with numbers, and is looking to develop their finance career within a fast-paced and supportive team.

Key Responsibilities

• Maintain professional and positive relationships with customers, addressing billing queries and ensuring smooth communication regarding payments.
• Prepare and send customer invoices in line with monthly billing cycles, ensuring accuracy and timeliness.
• Update and maintain the timesheet system to reflect the latest billing information for clients and projects.
• Record, track, and chase purchase orders to ensure all billing aligns with client and internal PO requirements
• Process and record inter-company recharges accurately and on schedule
• Support the current credit controller in monitoring and following up on overdue accounts as part of the wider debt management process
• Track and manage accrued consultancy hours for specific clients to ensure accurate billing and reporting
• Assist with month-end billing reconciliations and reporting tasks
• Preparation of the monthly flash billing (revenue) report for all three entities
• Provide cover for other finance team members during periods of leave, ensuring continuity of service
• Accurately input and process supplier invoices, ensuring compliance with company policies and approval procedures
• Manage and process staff expense submissions, verifying receipts and ensuring correct coding and approval. As well as bookings for travel, such as flights and hotels
• Oversee business accounts such as Amazon, Viking, and other suppliers, ensuring transactions are tracked, reconciled, and recorded correctly
• Administer and manage the staff birthday scheme, ensuring timely recognition and budget tracking
• Support the Finance Manager with payroll preparation and related administrative tasks
• Assist with supplier and staff payment processing
• Support budget tracking and reporting, including monitoring spend against departmental budgets
• Maintain accurate financial records and support month-end processes as required
• Communicate effectively with internal departments and external suppliers to resolve any queries or discrepancies
• Create and maintain extensive process notes on all day-to-day tasks

Skills, Knowledge & Expertise

• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented approach with flexibility to support wider finance activities.
• Accurate data entr
• Experience with Excel and accounting or ERP systems (Xero, Sage)
• Previous experience in accounts receivable, accounts payable, bookkeeping or general finance administration

Job Benefits

• Flexible working hours (within reason and planned around financial deadlines)
• SalSac Pension Scheme
• Tusker Car Scheme
• Private Medical Care
• Home Electronics SalSac Scheme
• Holiday Buy/Sell scheme
• Opportunity to work within a supportive and collaborative finance team
• Free parking
• Potential for growth and cross-training within the finance function.
• Access to group training portal