Finance Assistant

Optos; Dunfermline; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

Optos is seeking a Finance Assistant to join the Finance department. You will maintain accuracy across Accounts Payable, Purchase Ledger and Banking, and prepare payment runs to ensure suppliers are paid on time.

Key duties include processing invoices, reconciling bank accounts, handling employee expenses and GL postings, and supporting intercompany activity across group entities using MS Dynamics ERP in a fast-paced environment.

Qualifications

• HND or degree in Accountancy, or equivalent education gained through work experience.
• Experience in a fast-paced, customer-focused environment.
• Experience working with multiple entities and currencies.
• Experience with MS Dynamics ERP and banking/expense systems.
• Strong problem solving in a cross functional team.
• Ability to work independently and as part of a team.
• Good time management and attention to detail.

Responsibilities

• Process invoices using three-way match for Optos PLC, France and GmbH.
• Prepare supplier payments & weekly payment runs.
• Reconcile PLC, France and GmbH bank accounts and ensure ERP reflects correctly.
• Process employee expenses and GL postings.
• Collaborate with internal stakeholders to resolve invoice queries.
• Maintain vendor records and reconcile supplier accounts.
• Weekly RTV clearing and credit note applications to match RTV.
• Support monthly creditor-related close tasks and intercompany balances.
• Assist AR / Credit Control during peak periods and holidays.

Skills

Accounts Payable

Purchase Ledger

Banking

Stakeholder communication

Time management

Education

HND or degree in Accountancy

Tools

MS Dynamics ERP

Expense systems

Job description

ROLE SUMMARY

We are currently looking for a Finance Assistant to join our Finance department. In this role, you will be responsible for maintaining accuracy across key areas, including Accounts Payable, Purchase Ledger, and Banking. You will manage these processes to ensure all tasks are completed promptly and accurately. Additionally, you will prepare payment runs to ensure suppliers are paid in line with agreed terms.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the shared company mailbox ensuring all customers receive excellent service.
• Weekly processing of invoices using three-way match for Optos PLC, France and GmbH.
• Preparation of supplier payments & weekly payment runs.
• Reconcile PLC, France and GmbH Bank account(s) & ensure accurately reflected in ERP system.
• Responsible for processing employee expenses & GL postings.
• Working with internal stakeholders (incl. Stores) to resolve invoice queries.
• Maintain vendor records & ensure all supplier accounts are reconciled.
• Weekly clearing of Return To Vendor (RTV) against GRNI.
• Applications of Credit Notes to match out RTV.
• General accounting duties, including Creditor related period close tasks.
• Tie out intercompany positions between group entities.
• Responsible for monthly reconciliations to ensure controls environment operates effectively.
• Support the Accounts Receivable / Credit Control areas during peak period & annual leave.
• Supports the update of Finance policies & procedures.

MINIMUM QUALIFICATIONS

• HND or degree in Accountancy, or equivalent education gained through work experience.
• Excellent & demonstrable experience in a fast, paced customer focussed environment.
• Recent experience of working with multiple entities and multiple currencies.
• Previous experience of MS Dynamics ERP, banking & expenses systems beneficial.
• Successful problem solving in a cross functional team.
• Ability to work independently & as part of a team.
• Good time management skills to ensure all tasks & reporting are completed in a timely manner.
• Good attention to detail with accurate reporting.
• Good computer skills (MS Office applications).

BENEFITS

At Optos, we offer a highly competitive compensation and benefits package.