Finance Assistant

ODGroup.; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

ODGroup, a City of London based office interiors company, is seeking a proactive Finance Assistant to support the Accounts Payable function. You will reconcile supplier statements, process invoices, and manage payments in a fast-paced construction environment.

The role requires strong Excel and Outlook skills, meticulous attention to detail, and the ability to prioritise a high volume of transactions while maintaining internal controls and timely supplier communication.

Qualifications

• Experience in an Accounts Payable or Finance Assistant role.
• Experience processing high volumes of transactions accurately.
• Strong proficiency in Microsoft Excel and Outlook.
• Excellent attention to detail and strong organisational skills.
• Ability to prioritise workload and work independently.
• Strong communication skills, both written and verbal.
• Proactive, hands-on approach with a willingness to support the wider business.
• Ability to identify and suggest process improvements and efficiencies.

Responsibilities

• Accounts Payable & Ledger Management: Reconcile supplier statements and post invoices onto system.
• Process monthly accounts payable payment runs and issue weekly reports.
• Chase outstanding invoice approvals and maintain vendor records.
• Carry out supplier credit checks and set up new vendors with compliance checks.
• Export supplier payments and send remittance advices to suppliers.
• Manage supplier queries professionally and efficiently.

Skills

Accounts Payable

High-volume processing

Excel

Outlook

Attention to detail

Organisational skills

Independent worker

Communication skills

Tools

Evision

Microsoft Excel

Outlook

Job description

ODGroup is a leading office interiors company based in the City of London, delivering both traditional construction and design & build projects. Our reputation has been built on exceptional service, strong financial governance, and a commitment to innovation. Despite challenging market conditions in recent years, we continue to grow and remain on track for another successful year.

We are now seeking a proactive and detail-oriented Finance Assistant to join our finance team, supporting the smooth and efficient running of the Accounts Payable function.

Role Overview

The Finance Assistant will be responsible for supporting the day-to-day accounts payable processes, ensuring suppliers and subcontractors are paid accurately and on time. The role requires strong organisational skills, attention to detail, and the ability to manage a high volume of transactions within a fast-paced construction environment.

Key Responsibilities

Accounts Payable & Ledger Management

• Request and reconcile supplier statements.
• Perform regular supplier statement reconciliations and resolve discrepancies.
• Post approved purchase invoices onto Evision.
• Prepare and process monthly accounts payable payment runs.
• Prepare and issue weekly urgent bought ledger reports.
• Chase outstanding invoice approvals across the business.
• Review and clear debit balances.
• Set up new vendors within Evision, ensuring all compliance checks are completed.
• Carry out credit checks on new companies and maintain tracking records.
• Export supplier and subcontractor payments.
• Send remittance advices to suppliers.
• Manage supplier and subcontractor queries professionally and efficiently.

Cash & Expense Management

• Manage and reconcile petty cash.
• Issue and monitor virtual company credit cards for payments.

Administration & Controls

• Maintain accurate filing and documentation to support payments.
• Take responsibility for managing the Finance email inbox.
• Support internal controls and ensure processes align with company procedures.
• Assist with ad hoc finance projects as directed by the Group Financial Controller or Finance Manager.

Skills & Experience Required

• Previous experience in an Accounts Payable or Finance Assistant role.
• Experience processing high volumes of transactions accurately.
• Strong proficiency in Microsoft Excel and Outlook.
• Excellent attention to detail and strong organisational skills.
• Ability to prioritise workload and work independently.
• Strong communication skills, both written and verbal.
• Proactive, hands-on approach with a willingness to support the wider business.
• Ability to identify and suggest process improvements and efficiencies.

Desirable (but not essential):

• Experience using Evision accounting software.
• Previous experience within the construction or fit-out industry.