Finance and Admin Officer

Xeinadin Group; Greater London; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is seeking a Finance & Admin Officer to support day-to-day operations in their Sutton office. This role involves managing finances, administrative tasks, and providing support to client-facing staff. The ideal candidate will have a keen eye for detail, excellent communication skills, and proficiency in Microsoft Office tools. With a commitment to fostering a collaborative and supportive work environment, this company offers flexible working hours and a range of employee benefits, making it an attractive opportunity for those looking to grow their careers in finance and administration.

Benefits

Company Pension Scheme

25 days of annual leave + bank holidays

Ability to buy up to 5 additional annual leave days

Business closure over Christmas

Life Assurance x4 annual salary

Enhanced family leave policies

Enhanced Company Sick Pay

Employee Assistance Programme

Corporate Discounts Platform

Flexible Benefits platform

Qualifications

• Previous experience in finance and administration is advantageous.
• High attention to detail and accuracy is essential.

Responsibilities

• Manage day-to-day operations at the Sutton office.
• Handle client inquiries and manage office supplies.
• Process payments and reconcile client accounts.

Skills

Attention to Detail

Communication Skills

Time Management

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Education

Experience in Finance and Administration

Tools

Sage

Job description

Company Description
Xeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.

Our office in Sutton has a client-focused and experienced team. There are six directors and senior managers and approximately 30 staff, most of whom either hold, or are training for, professional qualifications and they are highly approachable. All directors in the firm are Chartered Accountants. They also carry out audit work.

Description
We are seeking a new team member to oversee the day-to-day practical operations at our Sutton, Surrey office. The Finance & Admin Officer will support our Senior Management Team in maintaining and developing financial and administrative processes, ensuring JCS continues to grow and operate smoothly.

They will host our staff, clients, and contractors visiting the premises, ensuring all aspects run smoothly. They will efficiently manage finances, including expenses and supplies, while overseeing document management and general administrative support. Additionally, they will provide practical support to our client-facing staff.

This role is for 20 hours per week over five days (start and finish times to be agreed) and includes organization, financial processes, and administration.

Key Responsibilities

1. Address visitor and client inquiries, providing general information or redirecting them as appropriate.
2. Answering and directing phone calls to the appropriate personnel or department, taking messages when necessary.
3. Managing suppliers and service providers: booking engineers and repairs.
4. Assisting with various clerical duties, such as data entry, filing, photocopying, and managing office supplies, including tracking inventory and ordering as needed.
5. Set up new clients on our practice management system ensuring data integrity.
6. Record Direct Debit and credit card payments in Sage.
7. Process payments to staff and suppliers.
8. Reconcile client accounts.
9. Manage insurance matters.
10. Assist with AML and KYC checks.
11. Circulate and collect compliance forms.

Key Requirements

1. Previous knowledge and background experience of working within finance and administration is beneficial.
2. Very high level of attention to detail and accuracy.
3. Confident communicator with personnel at all levels within the business, both written and verbal.
4. Proficient with Microsoft Excel, Word, Outlook etc.

Additional Requirements

1. Excellent time management skills - handling multiple and varied deadlines concurrently.
2. Organised, proactive, reliable and self-motivated.
3. Positive attitude towards process changes as well as IT.

Model
Office Based

Salary
Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• PMI single or family
• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental

*subject to exceptions and business needs