Finance Administrator

TN United Kingdom; Metropolitan Borough of Solihull; On-site; Full time

Job summary

A leading company in Solihull is seeking a proactive Administrative and Finance Assistant to support daily operations. The role involves coordinating travel, processing expenses, and managing reception duties. Ideal candidates will demonstrate strong organizational skills and attention to detail, with proficiency in Microsoft Excel and experience in accounting systems. Join a dynamic team where you can make a significant impact.

Qualifications

• High level of accuracy and attention to detail required.
• Experience with accounting systems desirable.

Responsibilities

• Coordinate travel arrangements for staff.
• Process weekly staff expenses and manage reception duties.
• Maintain data entry on invoice spreadsheets.

Skills

Attention to Detail

Organizational Skills

Communication

Problem Solving

Multitasking

Tools

Sage 1000

Microsoft Excel

Job description

TEMP Administrative and Finance Assistant

Overview:
We are seeking a highly organized and proactive Administrative and Finance Assistant to support daily operations across administrative, finance, and reception functions. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently in a dynamic office environment.

Key Responsibilities:

1. Coordinate travel arrangements for staff, including flights, ferries, trains, hotels, and car hire bookings.
2. Process weekly staff expenses into analysis spreadsheets and payroll records.
3. Arrange catering for internal meetings, including ordering and setup of refreshments.
4. Manage reception duties including answering calls, greeting visitors, and maintaining visitor logs and passes.
5. Sort, date-stamp, and distribute incoming mail to relevant departments.
6. Raise purchase orders from requisitions and communicate with suppliers.
7. Enter purchase invoices into the accounting system and ensure proper matching with purchase orders and delivery notes.
8. Maintain stationery supplies and manage reordering when necessary.
9. Update and manage weekly staff whereabouts schedules and sign-in sheets.
10. Provide general administrative support across departments as needed.
11. Maintain data entry on invoice spreadsheets to support scheduled financial planning.
12. Place operational orders through supplier portals and websites.
13. Generate company sales invoices from internal requests to support timely revenue collection.
14. Raise authorized credit notes and ensure accuracy of customer accounts.
15. Post all invoices, credit notes, and payments to the sales ledger.
16. Prepare and process monthly supplier payments and staff expense reimbursements.

Skills and Experience:

• High level of accuracy and attention to detail.
• Strong typing and data entry skills.
• Excellent organizational and multitasking abilities.
• Intermediate proficiency in Microsoft Excel.
• Strong communication and telephone skills.
• Ability to work well independently and within a team.
• Flexible and adaptable to change.
• Confident in using initiative and solving problems within scope of responsibilities.
• Experience with accounting systems, particularly Sage 1000, is desirable.
• Understanding of basic financial processes, including cash management and bank transactions.

Job Details:

• Type: Full-time
• Reports to: Office Manager / Finance Manager
• Location: Solihull
• Salary: £13.50 per hour