Finance Administrator

Foyle Women’s Information Network; Derry/Londonderry; Hybrid; GBP 10,000 - 12,000; Part time

Job summary

FWIN is seeking a dedicated Finance Administrator to join our team in Derry/Londonderry on a part-time basis (16 hours per week, with option to increase to 20). You will manage invoices, payments and expenses, maintain financial records, and support payroll and pensions.

You will use Google Sheets and Xero to reconcile accounts, prepare management reports, respond to finance queries, and assist with audits. Deadline 30th September at 5PM is noted.

Qualifications

• Experience in finance administration or bookkeeping.
• Proficient with Excel or accounting software.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Maintain accurate financial records using Google Sheets and Xero.
• Process invoices, purchase orders, and staff/volunteer expense claims.
• Prepare and issue payment runs (BACS, cheques, online banking).
• Reconcile bank accounts, petty cash, and credit card statements.
• Payroll preparation and pension submissions.

Skills

Finance administration

Bookkeeping

Excel

Attention to detail

Tools

Xero

Google Sheets

Job description

Part-Time 16 Hours Per Week £11,290 per annum (with the option to increase to 20 hours per week)

Location: FWIN HQ, 12 - 14 The Diamond, Derry~Londonderry, BT48 6HW
Application Deadline: Wednesday, 30th September, 5PM

About the Role

We are looking for a dedicated and organised Finance Administrator to join our team and help us deliver our mission. This role is vital in keeping our finances running smoothly, ensuring transparency and accuracy in how we manage our resources.

In this role, you’ll be processing invoices, payments, and expenses, keeping accurate financial records and reconciliations, and taking care of payroll, pensions, and other staff payments. You’ll also support the preparation of management accounts, reports, and audits, as well as respond to finance queries from staff, suppliers, and partners.

Key Responsibilites

Maintain accurate financial records using Google Sheets and Xero.

Process invoices, purchase orders, and staff/volunteer expense claims.

Prepare and issue payment runs (BACS, cheques, online banking).

Reconcile bank accounts, petty cash, and credit card statements.

Payroll preparation and pension submissions.

Administration

Maintain accurate filing systems (electronic and paper).

Respond to finance-related queries from staff, suppliers, and partners.

Support wider administrative functions as required.

Reporting & Monitoring

Support preparation of monthly and/or quarterly management accounts.

Assist with financial reports for funders, auditors, and the Board.

Monitor budgets and flag variances to the co-ordinator.

Compliance & Audit

Ensure financial procedures comply with organisational policies and statutory requirements.

Support external audit preparation and year-end accounts.

Maintain secure and confidential storage of financial documents.

Who We’re Looking For Someone Who

If you’ve got experience in finance administration or bookkeeping and feel at home using Excel or accounting software, we’d love to get to know you.

You’re probably someone who naturally notices the little details, takes pride in working accurately, and can keep on top of your workload to meet deadlines.

Just as important, you share our values and care about the mission of Foyle Women’s Information Network and you’d like to be part of the difference we’re making!