Finance & Admin Assistant (Part Time)

Red61; City of Edinburgh; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading software company is seeking a part-time Finance and Admin Assistant in Edinburgh to support the CEO and external Financial Controller. The role involves handling accounting tasks, administrative duties, and aiding the organization's smooth operation. The ideal candidate displays strong numerical skills, attention to detail, and effective organizational capabilities to contribute to both finance and administrative functions.

Qualifications

• Minimum of 3 years' experience in finance and administrative roles is required.
• Proficiency with Xero accounting system is essential.
• Strong analytical and organizational skills necessary.

Responsibilities

• Manage accounts payables & receivables, and cash flow using relevant tools.
• Assist in recruiting, onboarding, and managing employee records.
• Maintain company documentation and assist with tax filings and compliance reports.

Skills

Numerical skills

Attention to detail

Organisational skills

Analytical skills

Time management

Communication

Education

3 years + experience in finance and administrative roles

Experience with Xero accounting system

Tools

Xero

Microsoft Office Suite

Google Docs

Job description

Red61 is a successful live event ticketing software company, providing software to venues, festivals and events around the world. We are the ticketing solution that drives sales for the largest arts festival in the world, the Edinburgh Festival Fringe, as well as clients across the UK, Canada, Australia, New Zealand and the US.

Position Overview:

We are seeking a highly organised and detail-oriented Finance and Admin Assistant to join our team in Edinburgh. Reporting to the CEO and working with an external Financial Controller, this multifaceted role requires a proactive individual who can handle accounting tasks, manage administrative duties, and support the smooth operation of our organisation.

The ideal candidate should possess strong numerical skills, excellent attention to detail, a proactive approach to problem-solving and the ability to multitask effectively.

This is a part time position. Salary is pro rata depending on hours. Hours to be agreed, but expected to comprise of working over 3 or 4 days a week.

Finance Duties:

• Liaise with the CEO on day-to-day accounts matters.

• Prepare and process payables & receivables invoices, payments, and receipts accurately and timely using Xero.

• Manage the bank reconciliation process across multiple currencies

• Cashflow management using Cash Flow Frog

• Review client contracts and maintain our client master file & sales invoicing schedule.

• Debtor management - working with Account Manager where required.

• Liaise with external payroll accountants and upload payroll files to the bank

• Contribute to the budgeting and forecasting processes

• Assist with the preparation of tax filings, compliance reports, and audits

• Any other ad hoc duties as required

Administration Duties:

• Maintain and organise company documentation, including employee files, policies, and other records.

• Assist in the recruitment process, including posting job ads, screening candidates, scheduling interviews, and maintaining records of applicants.

• Manage employee onboarding, including preparing employment contracts, conducting orientations, and ensuring all required documents are completed.

• Administer employee benefits, leave requests, and payroll-related inquiries.

• Manage company insurance policies, ensuring up to date compliance.

• Any other ad hoc duties as required

Qualifications and Skills:

• 3 years + proven experience in finance and administrative roles.

• Must have experience with using the Xero accounting system.

• Strong numerical and analytical skills with a keen eye for detail.

• Excellent organisational and time management abilities.

• Advanced proficiency in Microsoft Office Suite and Google Docs.

• Effective written and verbal communication skills.

• Ability to work independently and collaborate with cross-functional teams.

• High level of integrity and discretion in handling confidential information.