Festival Operations Officer British Science Association

Civic Science Media; Greater London; Hybride; GBP 29 000 - 34 000; Plein temps

Résumé du poste

Civic Science Media is recruiting a Festival Operations Officer to help deliver the British Science Festival 2025 in Liverpool. Based in London with hybrid work options, the role requires travel to Liverpool before and during the event, and on-site presence from Sept 3–16, 2025.

You will report to the Events & Festival Operations Manager and supervise temporary staff. The position offers a dynamic, fast-moving environment where you’ll coordinate logistics, safety forms, master planning,

Qualifications

• Strong organizational and project management skills.
• Ability to work independently and efficiently.
• Experience coordinating large events or festivals.
• Willingness to travel to Liverpool prior to the event.

Responsabilités

• Build and manage the Festival Masterplan.
• Recruit and oversee temporary Festival Assistants.
• Coordinate accommodation logistics for staff.
• Ensure data integrity and manage risk assessment forms.
• Organize transport logistics for speakers, staff, and goods.
• Monitor the Festival Inbox and participate in site visits.
• Support on-site event management during the Festival.

Connaissances

Project management

Organizational skills

Independent working

Communication

Description du poste

The Festival Operations Officer will play a key role in organizing and executing the British Science Festival 2025, which will be held in Liverpool from September 10-14, 2025. The position is based in London, but the organization allows for remote work up to four days a week, with potential for fully remote arrangements. The officer will report to the Events & Festival Operations Manager and be responsible for temporary Festival Assistants. This full-time, fixed-term role requires travel to Liverpool in the months leading up to the Festival, with a mandatory on-site presence from September 3-16, 2025. Salary ranges from £28,600 to £34,424 per annum (pro-rata), and the preferred start date is March 26, 2025.

The Festival Operations Officer will be responsible for managing logistical communications with event organizers and ensuring smooth execution of the Festival. Key duties include building and managing the Festival Masterplan, recruiting and overseeing temporary Festival Assistants, coordinating accommodation logistics, ensuring data integrity, handling Risk Assessment forms, and organizing transport logistics for speakers, staff, and goods. The officer will also monitor the Festival Inbox, attend meetings and site visits, and support on-site event management. During the Festival, the officer should expect longer working hours, manual handling tasks, and coordination of venue and equipment setup.

This role requires strong organizational and project management skills, the ability to work independently and efficiently, and close collaboration with internal teams and external partners. The officer will work closely with the Events & Festival Operations Manager, Engagement Manager, Engagement Officer, and Head of Festivals. This is an excellent opportunity for someone looking to gain experience in event planning and festival management while contributing to a high-profile, fast-moving project that connects the public with scientific research.