Faculty Executive Administrator

University of Bedfordshire; Luton; On-site; GBP 27,000 - 31,000; Part time

Job summary

The University of Bedfordshire is seeking a proactive Faculty Executive Administrator to join a dynamic Business School team, providing essential administrative support at a professional services level. Duties include coordinating meetings, taking notes, arranging conferences, travel and accommodation, managing staff contracts, and collaborating with Heads of School and staff across campuses and faculties.

The role requires an undergraduate degree or equivalent administration experience and

Qualifications

• The successful candidate will hold an undergraduate degree or equivalent work experience in administration.
• Experience of office-based administrative activities and familiarity with IT platforms such as Microsoft Office.
• Ability to communicate effectively in person, in writing, by email and on the telephone with staff at all levels.

Responsibilities

• Coordinate and organise meetings and take notes.
• Arrange staff conference attendance, travel and accommodation.
• Administer staff contracts and liaise with Heads of School and staff.
• Raising finance requests and supporting other administrators during leave.

Skills

Meeting coordination

Note taking

Stakeholder liaison

Communication

Organisational skills

Education

Undergraduate degree or equivalent

Tools

Microsoft Office

Job description

The job requirements are detailed below.

Job details

Job title Faculty Executive Administrator Job reference BEDS2966 Date posted 18/08/2026 Application closing date 31/08/2026 Location Luton Salary Grade 5, £27,319 - £31,236 per annum, pro rata Contract FTC, until 31 July 2027 Contractual hours 18.5 Basis Part time Job category/type Professional services Attachments Blank Job information

The University of Bedfordshire is looking to recruit an enthusiastic and proactive Faculty Executive Administrator. The post holder will be part of a dynamic team providing administrative support to the Business School in the University.

Duties will be varied from organising meetings and taking notes, organising staff conference attendance, travel and accommodation, administering staff temporary contracts, working with the Heads of School and members of staff, raising finance requests, settling in new members of staff. Ability to effectively coordinate and deliver a diverse programme of events, working collaboratively with a wide range of stakeholders across Faculties, the University, Schools and Colleges. Also, the role will include providing cover for other administrators’ annual leave and other absences as requested.

The successful candidate will hold an undergraduate degree or equivalent work experience in administration. They will have experience of office-based administrative activities and will be familiar with the use of IT platforms such as Microsoft Office.

The successful candidate will possess the ability to communicate effectively in person, in writing and by email, and by telephone and will be able to work effectively with different categories and levels of staff and to empathise with people from a wide range of cultural backgrounds.

For an informal discussion about the post, please contact Dawn Wright via [e-mail] .

Interview date to be confirmed.

For a full job description and person specification, please click here

The post will be based in Luton (with travel to other campuses as required)

The University is committed to equality of opportunity and values the diversity of all its workforce and student population.

At the University of Bedfordshire, inclusivity is a key University value, and we are committed to creating an environment in which we celebrate and value the diversity of our staff and student community and provide fair opportunity and outcomes for all.

We recognise that diversity fosters creativity and innovation, and we want our community to represent and benefit from opportunities that the diversity of talent and thought creates.

We, therefore, particularly encourage applications from candidates who are likely to be underrepresented in the University of Bedfordshire’s workforce. These include people from Black, Asian and Ethnic Minority backgrounds (particularly in roles in grades 7 and above), disabled people; LGBTQ+ people; and women in some senior grades.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

We offer a range of employee benefits including a generous pension and annual leave entitlement, free fitness classes and gym membership, flexible working arrangements, personal and professional development and family-friendly policies. For further details, please click here

For any enquires, contact People & Culture via email at P&[e-mail]

Please note a Curriculum Vitae will only be accepted if accompanied by a fully completed University application form.