Facilities & Reception Administrator

British Antarctic Surve; Worthing; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Pension scheme

35 days leave

On-site education support

Bupa access

Free parking

Gym discounts

Employee Assistance Programme

Death in Service

Job summary

Southern Hospice Group is seeking a Facilities and Reception Administrator for its Hove/Worthing sites. This full-time, permanent role supports the Estates and Facilities team with administration and coordination of facilities services across multiple hospice sites.

The role involves coordinating maintenance, managing records and reports, raising orders, arranging supplies, coordinating vehicle servicing and reception rotas, and warmly welcoming visitors.

Responsibilities

• Coordinating maintenance and contractor call-outs
• Managing facilities systems, records and reports
• Raising orders and arranging essential supplies
• Coordinating vehicle servicing and MOTs
• Managing reception rotas and timesheets
• Welcoming visitors and resolving enquiries effectively

Job description

Location: Hove and Worthing
Vacancy: Full Time/Permanent
Pay Range: Grade 4 - £28,026 Pro rata for part time roles
Contracted Hours: 37.5
Application Deadline: Sunday, September 20, 2026

Job Summary

Thepurpose of the Facilities and Reception Administrator role is to provide effective administration and coordination of Facilities services across Southern Hospice Group, supporting the day-to-day operations of the Estates and Facilities team. The role helps ensure facilities, reception services, suppliers, systems, rotas, staff records and operational tasks are managed efficiently and consistently across hospice sites.

• Coordinatingmaintenance and contractor call-outs
• Managingfacilities systems, records and reports
• Raisingorders and arrangingessential supplies
• Coordinatingvehicle servicing and MOTs
• Managingreception rotas and timesheets
• Welcomingvisitors and resolvingenquiries effectively

About us

Southern Hospice Group is the largest group of hospices in Sussex and one of the largest in the UK.We are committed to providing exceptional and compassionate care to adults, children and their families across Sussex. Bringing our teams and resources together as one organisation means we can focus on new and exciting visions and plans for our people and patients and provide even greater opportunities for our workforce.

St Barnabas House provides specialist palliative care to adults in the Worthing, Adur, Arun and Henfield areas through a range of services, including in-patient care and community living well services.

Chestnut Tree Houseis the children’s hospice for East and West Sussex and South East Hampshire, providing specialist palliative care for children and young people with life-limiting conditions.

Martlets provides essential care to people affected by terminal illness in Brighton and Hove and surrounding areas. Our expert teams provide the very best care and support, helping patients and their loved ones to live life to the full during the precious time they have together.

Benefits

• Company pension scheme or NHS pension scheme for eligible employees
• Up to 35 days’ annual leave inclusive of bank holidays
• On-site education support and study leave opportunities
• Option to access Bupa and cover your everyday cost of healthcare for less
• Free parking, subsidised meals and various social activities
• Corporate rate gym membership, discounts with local complementary therapies and Blue Light Card
• Employee Assistance Programme
• Death in Service

We warmly welcome applications from all sections of our community. We also invite applications from suitably experienced people for all industry sectors who can demonstrate the skills, ability and enthusiasm to work with a people-centric organisation like ours.

Artificial intelligence (AI)

Your application and interview should give us an accurate and authentic picture of your skills and experiences. Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.

Before you submit an application, we will ask you to confirm the information you provide is true and accurate.

Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.

Please note that we reserve the right to close this vacancy before the published closing date where applicant volume is high.

Some of our roles aresubject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it may be necessary for a disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.