Facilities Project Manager

Reed; Staines-upon-Thames; On-site; GBP 65,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Pension scheme

Life assurance

Continuous professional development

Job summary

Reed is seeking an International Facilities Project Manager to lead a diverse portfolio of workplace projects across European locations. This role covers relocations, refurbishments and fit-out projects from concept to completion, ensuring on-time delivery, budget control and high-quality outcomes while complying with health and safety regulations.

You will coordinate cross-functional teams, manage procurement and support facilities operations across multiple sites; regular international travel

Qualifications

• Proven experience in a Facilities Manager, Property Manager or Facilities Project Manager role.
• Strong track record delivering relocations, refurbishments and fit-out projects from inception to completion.
• Experience managing budgets, procurement processes and supplier relationships.
• Excellent organisational and stakeholder management skills.
• Good understanding of health and safety legislation and facilities compliance.

Responsibilities

• Manage end-to-end office relocation, expansion, refurbishment and fit-out projects across international locations.
• Source and coordinate new office premises, including lease negotiations and documentation.
• Lead cross-functional project teams, coordinating with internal stakeholders, contractors, landlords and suppliers.
• Conduct international site visits, pre-construction planning, fit-out supervision and final inspections.
• Ensure compliance with health and safety legislation, including risk assessments and emergency procedures.
• Oversee building maintenance programmes and security/access control systems.
• Support day-to-day facilities operations and business continuity planning.
• Prepare and manage project budgets and procurement activities; negotiate supplier contracts.
• Coordinate premises audits, maintain compliance records and regulatory adherence.
• Provide guidance to facilities teams across locations as required.

Skills

Facilities management

Project management

Budget management

Procurement

Stakeholder management

Health and safety

Job description

We are seeking a highly organised International Facilities Project Manager to lead a diverse portfolio of workplace and facilities projects across multiple European locations.

This is a varied and fast-paced role, responsible for the successful delivery of office relocations, refurbishments, fit-outs, workplace improvements and facilities operations. The successful candidate will oversee projects from concept through to completion, ensuring delivery on time, within budget and to a high standard while maintaining compliance with all relevant regulations.

Key Responsibilities

• Manage end-to-end office relocation, expansion, refurbishment and fit-out projects across international locations.
• Source and coordinate new office premises, including lease negotiations and associated documentation.
• Lead and coordinate cross-functional project teams, working closely with internal stakeholders, contractors, landlords and suppliers.
• Conduct international site visits throughout project lifecycles, including pre-construction planning, fit-out supervision and final inspections.
• Ensure compliance with health and safety legislation, including fire safety, risk assessments and emergency procedures.
• Manage building maintenance programmes, planned preventative maintenance schedules, security systems and access control.
• Support day-to-day facilities operations and contribute to business continuity planning.
• Prepare and manage project budgets, oversee procurement activities and negotiate supplier contracts.
• Coordinate premises audits, maintain compliance records and ensure adherence to regulatory requirements.
• Provide support and guidance to facilities teams across multiple locations as required.

Person Specification

• Proven experience in a Facilities Manager, Property Manager or Facilities Project Manager role.
• Strong track record of delivering office relocations, refurbishments and fit-out projects from inception to completion.
• Demonstrable project management experience with the ability to manage multiple concurrent projects.
• Experience managing budgets, procurement processes and supplier relationships.
• Excellent organisational skills with the ability to prioritise effectively in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Good understanding of health and safety legislation and facilities compliance requirements.
• Experience managing both planned and reactive maintenance activities.
• Proactive, solutions-focused and able to work independently using initiative.
• Flexible, resilient and adaptable, with a collaborative approach to problem-solving.
• Willingness to travel internationally on a regular basis.

Benefits to include

• Competitive annual leave entitlement with service-related increases.
• Private healthcare, pension scheme and life assurance.
• Ongoing professional development opportunities.
• Additional workplace benefits and wellbeing initiatives.