Facilities Operations Coordinator (On‑Site Admin)

University of Kansas; Tipton; On-site; GBP 32,000 - 45,000; Full time

Job summary

The Administrative Associate for Facilities Operations supports the Housing & Residence Life Facilities team at the University of Kansas. This role manages schedules, communications, and coordination of maintenance and cleaning turns for on-campus housing facilities.

Responsibilities include handling inquiries, processing invoices, maintaining filing systems, and assisting with regulatory reports. A strong emphasis is placed on privacy, compliance, and timely information flow within a fast-paced

Qualifications

• High School diploma or GED with 2 years of office experience.
• Excellent written communication skills.
• Two years’ experience general office and administrative support work.
• Two years’ experience with basic computer systems and Microsoft Office.

Responsibilities

• Serve as primary contact for HRL Facilities Operations with email, phone, and in-person inquiries.
• Coordinate maintenance turns, notify impacted areas, and manage project schedules in Outlook.
• Submit invoices and assist with budget tracking and reporting.
• Maintain records for keys, furniture, and audits; ensure compliance with policies.

Skills

Written communication

Office experience

Telephone support

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

The Administrative Associate for Facilities Operations supports the Housing & Residence Life Facilities team at the University of Kansas. This role manages schedules, communications, and coordination of maintenance and cleaning turns for on-campus housing facilities.

Responsibilities include handling inquiries, processing invoices, maintaining filing systems, and assisting with regulatory reports. A strong emphasis is placed on privacy, compliance, and timely information flow within a fast-paced