Facilities Officer

St Hilda's Church of England High School; Grimsby; On-site; GBP 30,000 - 42,000; Full time

Job summary

St Hilda's Church of England High School in Grimsby is seeking a Facilities Manager to lead and supervise all premises matters. The role involves ensuring premises are fit for purpose, overseeing caretaking, cleaning and catering teams, and driving cost-effective, safe, and efficient operations.

You will develop a maintenance plan, manage safety systems, and work with SLT and consultants to maximise value while safeguarding staff and pupils.

Responsibilities

• Organise and coordinate on-site services to ensure high-quality teaching and learning with minimal disruption.
• Manage the school's planned maintenance programme with qualified personnel.
• Monitor site buildings and grounds to maintain appropriate standards.
• Oversee fire safety, intruder alarms, and emergency lighting.
• Line-manage the Caretaking, Cleaning and Catering staff and monitor budgets.

Job description

PURPOSE OF POST

• To take a lead role in the effective management,organisation and supervision of all matters relating to, and all staff involvedwith St Hilda’s premises. This will include managing premises issues as theyarise, and developing a premises and maintenance plan to ensure that thepremises are fit for purpose and meet the requirements of health, safety andwelfare legislation. To oversee services provided by the caretaking, cleaningand catering teams. Underpinning this is a need to focus on using best practiceto improve efficiency by appropriately managing operating costs and increasingoverall effectiveness.

MAIN DUTIES AND RESPONSIBILTIES

• organise andcoordinate on-site services and resource requirements to ensure service ismaintained to the highest standard and is delivered with minimal disruption toteaching and learning;
• manage theschool’s planned maintenance programme and ensure the delivery of agreedaspects of the programme (working with appropriately qualified and experiencedpersonnel/consultants as appropriate);
• monitor andmaintain the condition of site buildings and grounds to ensure appropriatestandards are achieved; to ensure this the Facilities Officer may at times berequired to work flexible hours;
• up to givenlimits, investigate the availability and suitability of options for improvementto premises, then agreeing the scope of the work with the Headteacher/BusinessManager and obtain quotes from third party contractors (in line with theschool’s procurement procedures) prior to instructing them to undertake thework to demonstrate that best value has been obtained;
• contribute tothe strategic planning and development of the school site in consultation withspecialised and appropriately qualified and indemnified consultants, SeniorLeadership Team (SLT) and the Governing Body;
• order, maintainand store materials and equipment, implementing appropriate control systems;
• ensure thephysical security of the site including the fire and intruder alarm systems,emergency lighting, CCTV and other systems, ensuring that they are checked andfunctioning correctly.
• assistwith the removal of rubbish and waste materials to the authorised disposal point when required
• takeall reasonable precautions to safe-guard the heating system, water storagetanks andtoilets from freezing during severe frosts
• linemanage the Cleaning Supervisor and oversee the cleaning operation within theschool;
• work with theCleaning Supervisor to upskill existing staff and implement strategies toincrease efficiency
• line manage theCaretaker
• line manage theCatering Manager andoversee the catering operation within the school;
• maintain andmonitor the Catering budget
• work with theCatering Manager to upskill existing staff through CPD programme and implementstrategies to increase efficiency, reduce waste and improve food offer
• conductperformance reviews and other line management tasks in line with school policy;
• inassociation with SLT, developing a disaster recovery strategy to include adetailed plan
• pro-activelymanage the premises and key building management and control systems includingfire safety and intruder alarms, plant and equipment and electrical systems;
• ensure buildingsystems and assets are maintained in such a way as to reduce running costs andmaximise their life;
• create positiverelationships with suppliers, encouraging them to bring innovation and bestpractice to each contract;
• supervisecontractors when undertaking work on school buildings and grounds, checkingthat agreed work by contractors has been completed satisfactorily, andfollowing up on any deficiencies;
• ensuring safeworking practices and appropriate quality standards are maintained throughoutthe school;
• maintain andmonitor the budget for all site-based areas of responsibility.
• Devise,implement and report on whole school H&S training, identifying andallocating appropriate training to staff.
• Liaise withHeads of Department/Technicians to ensure checks relevant to their area areperformed and recorded at appropriate intervals.
• oversee andtake responsibility for the line management of the school’s Health and SafetyOfficer;
• oversee andtake responsibility for the management of the school’s designated Fire Officer.Ensure that all fire related systems are regularly maintained and tested,appropriate records are kept and all related policies and procedures arereviewed and updated as necessary;
• maintain aregister of Risk Assessments for operations undertaken by the premises, andcleaning/catering teams
• ensureeffective risk management processes/recommendations are followed includingapplying risk assessment tools to identify hazards and associated risks;
• obtain riskassessments and method statements from third party contractors prior to themstarting work on site;
• manage theimplementation of the school’s Health and Safety policy, ensuring that allstakeholders (including contractors) comply with the appropriate legislation;
• ensure internalsecurity procedures are adhered to, reporting any issues to theHeadteacher/Business Manager
• takeresponsibility for the safety of the buildings and grounds at all times throughthe deployment and development of appropriate systems and operations;
• prepare andreview risk assessments, statutory documentation, logs and records
• ensuresystem compliance and undertaking statutory, routine and ad hoc inspections and auditsof systems and processes, e.g. thosein place to prevent legionella, and those in place to ensure gas safety;
• inline with appropriate contingency planning, manage emergencies or urgent issuesas they arise;
• beresponsible for the safe use of the school minibus, ensuring that 8-weeklysafety checks are carried out in line with Section 19 Regulations, all defectsare repaired and that the vehicles are available and safe to use; and
• ensurethat the system of “booking out” for any of the school vehicles is maintainedand up to date.
• attend meetingswithin the school and external events as required
• prepare policyand review papers as required and requested
• maintain apresence in national professional networks and, through these and other means,ensure a current overview of sector policies and developments
• manage thestaff development programme for the premises team, and the cleaning team,including conducting staff development reviews and participating, as required,in training, induction and staff development events.
• undergo FirstAid at Work training and update courses as required
• undertake anynecessary professional development as identified in, or that may be necessaryto implement, the School Improvement Plan
• maintain aprofessional learning log and portfolio of evidence to support the PerformanceManagement process
• topromote equality as an integral part of the role and to treat everyone withfairness and dignity.
• torecognise health and safety is a responsibility of every employee, to takereasonable care of self and others and to comply with the Schools Health andSafety policy and any school-specific procedures / rules that apply to thisrole.
• St Hilda's CE High School iscommitted to safeguarding and promoting the welfare of children and youngpeople and expects all staff to share this commitment.
• to support the Head Teacher inpromoting the Christian ethos of the school.
• to undertakesuch other duties as the Head Teacher may require from time to time
• to be willingto undertake First Aid training

WIDERRESPONSIBILITIES

As a member of the St Hilda’s family, you will be expected to:

• support our 6 values ofWisdom, Hope, Community, Dignity, Equality and Diversity;
• be sympathetic to theteachings of the Church of England;
• operate at all times withinthe stated policies and practices of the school;
• establish effective workingrelationships and set a good example through their presentation and personaland professional conduct;
• participate professionallyin the school’s performance managementsystems;
• take responsibility for personal professional development;
• take part in professional development activities and inset organised by the school;
• co-operate with other staff toensure a sharing and effective usage of resources to the benefit of the school,department and students;
• contribute to the corporatelife of the school through effective participation in meetings;
• take part in marketing andliaison activities and other appropriate school events;
• recognise health and safetyis a responsibility of every employee, to take reasonable care of self andothers and to comply with the school’s Health and Safety policy;
• promote the welfare ofchildren and to support the school in safeguarding children though relevantpolicies and procedures. Establish a purposeful and safe learning environmentwhich complies with current legal requirements, national policies and guidanceon the safeguarding and well-being of children and young people so thatlearners feel secure and sufficiently confident to make an active contributionto learning and to
• support the school’s Health, Safety and Welfare policy and beaware of the responsibility for personal Health, Safety and Welfare and that ofothers reporting any hazard.