Facilities & Office Services Coordinator - London

AJ Chambers; Greater London; On-site; GBP 27,000 - 34,000; Full time

Job summary

AJ Chambers in London is seeking a proactive Facilities Administrative Assistant to join our busy office-based team. You will be the first point of contact for facilities queries, coordinating maintenance, supplies and onboarding for new joiners while supporting the Facilities Manager and team.

This varied role involves working with contractors, managing documents and records, and contributing to workplace projects and events to improve the office experience.

Qualifications

• Strong administrative and organisational skills.
• Excellent communication and customer service skills.
• The ability to prioritise and manage a busy workload.
• Good attention to detail and a practical, common-sense approach.
• Confidence dealing with people at all levels, as well as external contractors and suppliers.
• Good Microsoft Office skills, particularly Excel, Word and PowerPoint.

Responsibilities

• Managing the London Facilities Helpdesk, responding to queries via email, Teams and phone.
• Coordinating maintenance requests, faults, leaks, spills and other facilities issues through to resolution.
• Working closely with contractors, suppliers, building management and the on-site M&E team.
• Managing office supplies, stationery, desk equipment and new joiner requirements.
• Supporting the onboarding and leaver process from a Facilities perspective.
• Carrying out daily office and floor checks, ensuring facilities areas are clean, well-presented and fully stocked.
• Maintaining facilities systems, spreadsheets, records and internal documentation.
• Supporting invoices, purchase orders and expenses.
• Providing office tours to new joiners and helping colleagues make the most of the workplace facilities.
• Supporting Facilities projects, events and wider business initiatives.
• Taking on Fire Warden and First Aider responsibilities and supporting good Health & Safety standards.

Skills

Administrative skills

Organisational skills

Communication

Customer service

Prioritisation

Attention to detail

Stakeholder management

MS Office

Tools

MS Office

Teams

Job description

AJ Chambers in London is seeking a proactive Facilities Administrative Assistant to join our busy office-based team. You will be the first point of contact for facilities queries, coordinating maintenance, supplies and onboarding for new joiners while supporting the Facilities Manager and team.

This varied role involves working with contractors, managing documents and records, and contributing to workplace projects and events to improve the office experience.