Facilities & Office Manager - Prestigious Book Publishers, London

J.P. MORGAN; London; On-site; GBP 45,000 - 65,000; Full time

Job summary

J.P. Morgan is seeking an experienced facilities and office manager to oversee office services and maintenance in their central London office. This role involves managing a small team and ensuring a vibrant company culture while driving operational efficiency. The ideal candidate will have extensive experience and strong communication skills, ready to develop and improve workplace services.

Qualifications

• Extensive facilities and office management experience within companies of 150 plus staff.
• Proven line management and team development track record.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and develop a facilities team.
• Coordinate office layout changes and maintenance.
• Administer the Operations budget and identify cost efficiencies.

Skills

Customer Service Orientation

Stakeholder Relationship Management

Attention to Detail

Microsoft Office Skills

Communication Skills

Job description

This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an experienced facilities and office manager to join their team helping to re-shape and drive workplaces services to the business.

This is a fabulous opportunity to be an integral part of their team with responsibility for office services and maintenance on a day-to-basis as well as supporting internal events, building relationships with key stakeholders and ensuring a vibrant, healthy company culture.

Responsibilities will include:

• Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
• Managing office preventative maintenance and repairs
• Developing and continuously improve office management processes and SLAs
• Monitoring usage of common areas, meeting rooms, and workspaces
• Coordinating office layout changes, desk assignments, and expansion plans
• Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
• Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
• Actively assisting with in-house events
• Leading the organisation of the Christmas party and any other functions as required to pre-agreed budget
• Overseeing the reception operations and the welcome experience
• Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
• Negotiate leases, renewals, and service agreements
• Maintain inventory of office supplies, beverages, kitchen items, etc.
• Health & Safety compliance and conducting appropriate risk assessments
• Coordinate onboarding and offboarding equipment needs for employees
• Reporting facility-related issues or metrics to senior management
• Administration and renewal of Company insurance policies

We are looking for:

• Extensive facilities and office management experience within companies of 150 plus staff
• Experience in coordinating and delivering seamless office events
• Track record of successful line management and team development
• Excellent written and verbal communications skills
• Numerate and accurate, with excellent attention to detail
• Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
• Confident and decisive, with firm but helpful approach and hands-on team attitude
• Strong Microsoft Office skills

Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy