Facilities Manager - Europe

Aloyoga; Greater London; On-site; GBP 70,000 - 100,000; Full time

Job summary

Aloyoga is seeking a Facilities Manager to own the delivery of facilities strategy across its European portfolio, including stores, wellness spaces and offices. You will serve as the primary FM contact in the region, managing day-to-day operations, service channels, issues, and project readiness with a hands-on, calm, organized approach.

The role requires strong vendor management, budget oversight, and knowledge of European health and safety regulations. Travel ~30% across Europe is expected.

Qualifications

• 3–5 years of facilities maintenance/management experience.
• Experience in multi-location retail environments preferred.
• Knowledge of European health, safety and environmental regulations; NEBOSH/IOSH is a plus.
• Strong vendor, budget management and contract-management capabilities.

Responsibilities

• Own the day-to-day management of the outsourced FM provider for Europe.
• Oversee daily operations of retail facilities ensuring adherence to policies and standards.
• Coordinate maintenance, HVAC, plumbing, electrical and structural repairs.
• Manage external contractors, SLAs/KPIs and invoices; drive service improvements.
• Prepare and manage facilities budget; identify cost-saving opportunities.
• Ensure safety compliance through inspections and audits.
• Plan and oversee minor renovation/construction projects with minimal disruption.
• Maintain records of maintenance requests, work orders, inspections and reporting.
• Oversee preventative maintenance and operational readiness across Europe locations.
• Collaborate with Director of Retail Facilities to align regional priorities with global programs.

Skills

Communication skills

Fast-paced experience

Organizational skills

Proactive

Discretion

Self-motivated

Positive attitude

Analytical thinking

Travel 30%

Tools

MS Word

MS Excel

Service Channel

Job description

WHY JOIN ALO?

Mindful movement. It's at the core of why we do what we do at Alo-it's our calling. Because mindful movement in the studio leads to better living. It changes who yogis are off the mat, making their lives and their communities better. That's the real meaning of studio-to-street: taking the consciousness from practice on the mat and putting it into practice in life.

OVERVIEW

As Facilities Manager, you will own the delivery of our facilities strategy across our European Portfolio which includes Stores, Wellness Clubs and Workplace locations.

You will be the primary point of contact for Facilities Management in the region, and will be responsible for proactively preventing, identifying, tracking, and resolving all facilities-related issues across all Europe retail stores and office locations. While external partners will manage major construction and heavy project execution, this role is responsible for day-to-day facilities oversight, Service Channel management, issue escalation, and ensuring all requests are followed through to completion.

The ideal candidate is a self starter with strong commercial and contract-management acumen, deep FM knowledge across multiple European markets, who is hands-on, highly organized, and solutions-oriented professional who can remain calm under pressure, communicate clearly across multiple stakeholders, and adapt to spontaneous operational needs.

RESPONSIBILITIES

• Serve as the day to day owner and escalation point for the outsourced FM provider delivering hard and soft services across the European estate.
• Oversee the daily operations of retail facilities, ensuring that all functions are performed in accordance with company policies and standards.
• Maintenance Oversight: Coordinate and supervise the maintenance and repair of all facilities, including HVAC systems, plumbing, electrical, and structural components.
• Vendor Management: Develop and manage relationships with external contractors and service providers, ensuring service contracts are adhered to and invoices are managed, monitor and enforce SLA's and KPI's; run regular performance reviews, and drive service improvement.
• Budget Management: Prepare and manage the facilities maintenance budget, tracking expenses and identifying cost-saving opportunities.
• Safety Compliance: Ensure that all facilities comply with health, safety, and environmental regulations. Conduct regular inspections and audits.
• Project Management: Plan and oversee minor renovation and construction projects, managing timelines and budgets while minimizing disruption to retail operations.
• Reporting: Maintain accurate records of maintenance requests, work orders, and inspections. Prepare regular reports on facility issues, project status, and budgetary concerns.
• Oversee planned preventative maintenance, reactive works, and the operational readiness of every European location.
• Partner with the Director of Retail Facilities to align regional priorities, reporting, standards and playbooks with the global programme.

COMPETENCIES

We are committed to upholding the highest standards of facility upkeep, sustainability, and operational excellence to support a seamless and enjoyable retail experience for all.

To perform the job successfully, an individual should demonstrate the following competencies:

• Strong communication skills (both written and verbal)
• Experience working in a fast-paced environment.
• Strong organizational skills
• Proactive, positive and professional nature
• Ability to perform tasks with discretion and poise and often confidentiality
• Self-motivated
• Positive attitude
• Strong analytical and problem-solving skills to resolve issues quickly and effectively.
• Travel approximately 30%

TECHNICAL EXPERTISE

• Proficiency in computer applications, including Microsoft word, Excel, Service Channel
• Strong knowledge of building systems, maintenance practices, and safety regulations.
• 3-5 years of experience in facilities maintenance or facilities management, preferably within a retail or multi-location environment. Experience with minor hands-on repair or troubleshooting is a plus.
• Proactively identify, track, and prevent facilities-related issues across all Europe retail and office locations.
• Manage and monitor all Service Channel requests from initiation to closure, ensuring timely follow-up and resolution.
• Escalate issues requiring special attention or strategic decision-making to the Director of Retail Facilities.
• Understanding of European health, safety and environmental legislation; a recognised H&S qualification (e.g. NEBOSH / IOSH) is an advantage.
• Coordinate closely with Vendors to ensure work is completed to company standards.
• Provide light hands-on support and minor facility troubleshooting when appropriate.
• Oversee facilities for all current and future Europe retail stores, SIS locations, Wellness spaces, and corporate office spaces.
• Partner cross-functionally with Wellness and Office/Corporate teams to ensure seamless coordination.
• Work from the shared corporate office when not visiting stores or facilities
• Highly organized with strong follow-through and attention to detail
• Calm under pressure and adaptable to spontaneous situations
• Self-motivated with strong ownership mentality
• Team player with the ability to collaborate across multiple departments and store teams
• Strong problem-solving skills with a proactive mindset