Facilities Manager

Maritime and Coastguard Agency; Southampton; On-site; GBP 40,000 - 49,000; Full time

Benefits offered by this job

Employer pension contributions

Flexible working options

25 days annual leave

Bank holidays + Privilege Day

Staff discount portal

Job summary

Maritime and Coastguard Agency in Southampton invites applications for a Facilities Manager to oversee the Total FM contract, ensuring safe, compliant premises and value-for-money service delivery. The role supports a large estate, including HQ and coastguard sites, with flexible/family-friendly working options. You will lead multi-site operations and drive continuous improvement across facilities services.

Qualifications

• Experience leading a facilities management environment and contracts.
• Knowledge of health & safety regulations and building compliance.
• Experience with facilities systems such as CAFM and CEMAR.

Responsibilities

• Oversee day-to-day Total Facilities Management (TFM) contract delivery to keep buildings safe, compliant and within budget.
• Monitor and improve facility management services delivered by third parties against KPIs and standards.
• Develop and implement processes and guidance for site-level Building Custodians.
• Conduct audits of Agency buildings to ensure contract compliance and standards.
• Coordinate reactive/remedial works to keep premises fit for purpose in liaison with stakeholders.

Skills

Facilities management

Contract management

Health & safety

Education

MIWFM qualification

Tools

CAFM

CEMAR

Job description

Facilities Manager

Maritime and Coastguard Agency

Location: Southampton (This role is suitable for hybrid working)

Salary: £44,241 (plus £3,000 on call allowance p/a)

A Civil Service Pension with an employer contribution of 28.97%

Contract Type: Permanent – Flexible working, Full-time, Job share, Part-time

Available Positions: 1

The Property & Facilities team are responsible for managing a diverse portfolio of circa 503 sites around the UK to meet the requirements of HM Coastguard for Rescue Coordination Centres, Coastguard Rescue Centres and radio sites, UK Maritime Services Marine Offices and other key functions of the Maritime & Coastguard Agency (MCA) such as the Agency Headquarters (HQ). Maintaining its properties together with an ongoing capital expenditure programme of c£6m per annum upgrading, refurbishing, and fitting out properties.

The Facilities Manager (FM) has responsibility for the effective delivery of facilities services for all building users including staff, visitors, clients and tenants. The Facilities Manager is responsible for ensuring that the physical environment is fit for purpose in terms of premises, the facilities are fully compliant with regard to health and safety and that the organisation has the appropriate level of FM services and support for their operational requirements.

Top Responsibilities

• Oversee and manage on a day-to-day basis the Total Facilities Management (TFM) contract ensuring that the Agency’s buildings are appropriately maintained, safe and compliant within the agreed budget.
• Manage, monitor and improve the Facility Management Services that are provided via third parties ensuring they are delivered as specified the required quality and standards against agreed Key Performance Indicators and within the budget agreed.
• Responsible for developing, agreeing and implementing processes, procedures and guidance to support those (Building Custodians) responsible at site level.
• Manage a program of audits on the Agency’s buildings and facilities to check that the contract specification is being complied with and works/services are to the required standard.
• Undertake reactive and remedial works as necessary in order to ensure buildings are fit for purpose, safe and compliant. Produce briefs and specifications in conjunction with the relevant stakeholders and internal clients. Make sure works are carried out after liaison with colleagues throughout the Estate.

Benefits

• Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave).
• 8 Bank Holidays plus an additional Privilege Day to mark the King’s birthday.
• Access to the staff discount portal.
• Excellent career development opportunities and the potential to undertake professional qualifications relevant to your role paid for by the department, such as CIPD, Prince2, apprenticeships, etc.
• Joining a diverse and inclusive workforce with a range of staff communities to support all our colleagues.
• 24-hour Employee Assistance Programme providing free confidential help and advice for staff.
• Flexible working options where we encourage a great work-life balance.

About You

• Relevant education in a suitable discipline(e.g. facilities management, quantity surveying, engineering, project management) or equivalent relevant experience in a Facilities Management environment or a relevant professional qualification e.g. MIWFM Member Institute of Workplace & Facilities Management) and a NEC 3/4 Practitioner
• Comprehensive knowledge of Health & Safety at Work Act, building legislation, Construction & Design Management regulations (CDM), Building Regulations statutory compliance requirements particularly relating to Fire Risk Assessments (FRA) Legionella Risk Assessment (LRA), Asbestos etc as well as other key estate
• Experience in the use of Facilities systems i.e., CAFM, CEMAR
• Experience of managing a Facilities Management contract and associated stakeholder relationships (internally and externally).

This vacancy closes at 23:55 on Tuesday 15th September 2026