Facilities Manager

IWFM; Portsmouth; Hybrid; GBP 22,000 - 32,000; Full time

Job summary

IWFM in Portsmouth seeks a Facilities Manager to deliver on-site FM services, ensuring compliant, accessible, and comfortable facilities while developing national FM initiatives. The role involves managing contracts, maintenance, safety, and stakeholder collaboration to improve efficiency and sustainability on site.

You will lead the Deputy FM and Facilities Assistants, drive budgets and contracts, and maintain strong relationships with departments to support operations.

Qualifications

• Proven experience in facilities management.
• Relevant health and safety qualifications (e.g., NEBOSH, IOSH).
• Experience managing health and safety in the workplace.
• Strong line management and proactive contract management experience.
• Budget management skills.
• Excellent communication skills and IT literacy.
• Knowledge of legislation related to building management and safety.
• Ability to perform under pressure and manage multiple priorities.

Responsibilities

• Ensure compliance with statutory regulations and oversee preventative maintenance of infrastructure and building fabric.
• Proactively manage contracts to ensure value for money and that obligations are met.
• Oversee day-to-day facilities management services with a focus on customer care.
• Contribute to and monitor a five-year Forward Maintenance Plan.
• Manage site security procedures, access controls, and contracted security services.
• Analyze facilities data to optimize services and promote sustainability practices.
• Monitor health and safety risk assessments and ensure compliance with emergency plans.
• Provide first aid and act as incident warden with up-to-date training.
• Deliver tailored office accommodation to meet customer needs and respond promptly.

Skills

Facilities management

Health & Safety qualifications

Line management

Contract management

Budget management

Communication skills

IT literacy

Regulatory knowledge

Job description

Facilities Manager

• Location: Fort Cumberland, Portsmouth
• Job Type: Office-based
• Salary: 19.75 per hour
• Hours: 36 hours per week, Monday to Friday
• Start Date: Early November
• Duration: 6 months (ending 4th May 2027)

Join our Clients Corporate Services team as a Facilities Manager, where you will deliver a high-quality Facilities Management service, ensuring facilities are compliant, accessible, comfortable, and attractive. This role is integral in developing and implementing national facilities management initiatives successfully on-site.

Day-to-Day Responsibilities:

• Facilities Management:

  • Ensure compliance with statutory regulations and manage preventative maintenance of infrastructure and building fabric.
  • Manage contracts proactively, ensuring suppliers meet obligations and provide value for money.
  • Oversee day-to-day facilities management services, ensuring excellent customer care.
  • Contribute to and monitor a five-year Forward Maintenance Plan.
  • Manage site security procedures, access controls, and contracted security services.
  • Analyze facilities management data to optimize services and implement environmental sustainability practices.

• Health & Safety:

  • Monitor and update the AssessNet system to reflect site changes and ensure compliance with safety protocols.
  • Conduct regular health and safety risk assessments and ensure compliance with emergency response and business continuity plans.
  • Serve as a first aider and incident warden, ensuring all related training is up-to-date.

• Customer Service:

  • Deliver tailored office accommodation to meet customer needs and respond promptly to customer requests.

• Line Management:

  • Manage the Deputy FM and Facilities Assistants, focusing on skill and knowledge development within the team.

• Communication:

  • Maintain effective relationships with all stakeholders and communicate proactively with other departments to enhance operational efficiency.

• Budgets and Contracts:

  • Manage financial expenditure within budgetary constraints and ensure robust contract management.

Required Skills & Qualifications:

• Proven experience in facilities management.
• Relevant health and safety qualifications (e.g., NEBOSH, IOSH).
• Experience managing health and safety in the workplace.
• Strong line management and proactive contract management experience.
• Budget management skills.
• Excellent communication skills and IT literacy.
• Knowledge of legislation related to building management and safety.
• Ability to perform under pressure and manage multiple priorities.

Behaviours:

• Positive and proactive approach to change.
• Strong leadership qualities, capable of performance management and team development.
• Customer-focused, pragmatic, and solution-oriented.
• Professional team player, able to work strategically and operationally.