Facilities Manager

Strictly Recruitment; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

An exciting opportunity for a Facilities Manager to join a leading international law firm in London. The ideal candidate will oversee daily operations, maintenance, and improvement of facilities, ensuring a safe and efficient working environment. Key responsibilities include managing office services, vendor relationships, and compliance with health and safety standards.

Qualifications

• 5+ years of facilities management experience in a professional services environment.
• Knowledge of building systems including HVAC, electrical, plumbing.
• Familiarity with OSHA compliance and regulations.

Responsibilities

• Manage daily operations and maintenance of the firm's facilities.
• Oversee vendor management and space planning.
• Ensure compliance with health & safety regulations.

Skills

Organizational skills

Project Management

Interpersonal skills

Education

Bachelor's degree in Facilities Management

Business Administration

Tools

Facilities management software

Microsoft Office

Job description

Exciting new opportunity for a Facilities Manager to join an extremely reputable international law firm based in the heart of the city. The role is a managerial position that will require overseeing the delivery of all office services.

Job Summary:

We are seeking a detail-oriented and proactive Facilities Manager to oversee the daily operations, maintenance, and improvement of our law firm's facilities. The ideal candidate will ensure a safe, secure, and efficient working environment that supports attorneys, staff, and clients, while maintaining the professional standards expected in a legal setting.

Key Responsibilities:

• Facility Operations: Manage and maintain all aspects of the firm's physical space, including office equipment, furniture, HVAC, lighting, and building systems.
• Vendor Management: Oversee third-party service providers (e.g., cleaners, maintenance, security, and building contractors) and ensure service-level agreements are met.
• Space Planning: Coordinate office layout, moves, and space utilization to accommodate staffing changes or growth, including conference room management.
• Health & Safety Compliance: Ensure compliance with OSHA and other regulatory standards; maintain emergency response plans and conduct regular safety drills.
• Security: Manage building access controls, security protocols, and emergency preparedness in coordination with IT and building management.
• Budgeting: Develop and manage the facilities budget; track expenditures and identify cost-saving opportunities.
• Project Management: Plan and oversee office renovation projects or upgrades, ensuring minimal disruption to firm operations.
• Sustainability: Implement and promote environmentally responsible practices within the facility.
• Maintenance Scheduling: Develop preventive maintenance schedules and address repair needs promptly.
• Inventory Control: Manage inventory of office supplies, furnishings, and equipment.

Qualifications:

• Bachelor's degree in Facilities Management, Business Administration, or a related field (preferred)
• 5+ years of facilities management experience, ideally in a professional services or law firm environment
• Strong knowledge of building systems (HVAC, electrical, plumbing)
• Familiarity with relevant regulations and compliance standards (e.g., OSHA)
• Excellent organizational and project management skills
• Strong interpersonal and communication skills
• Ability to work independently and respond quickly in a fast-paced environment
• Proficiency in Microsoft Office and facilities management software