Facilities & Maintenance Coordinator

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Facilities & Maintenance Coordinator to oversee maintenance operations in a luxury retail environment. This role involves managing maintenance requests, ensuring compliance with safety regulations, and coordinating with service providers. The ideal candidate will have a strong background in facilities management, excellent organizational skills, and the ability to communicate effectively. Join a dynamic team dedicated to maintaining high standards of service and sustainability across all locations. If you are passionate about facilities management and looking for a rewarding opportunity, this position is perfect for you.

Qualifications

• Minimum 2 years experience in Maintenance & Facilities.
• Understanding of luxury retail environment with attention to detail.
• Knowledge of safety regulations and building systems.

Responsibilities

• Act as the first point of contact for all maintenance-related queries.
• Manage the 'Maintenance App' for all requests and generate reports.
• Coordinate with external service providers for maintenance issues.

Skills

Maintenance Coordination

Communication Skills

Organizational Skills

Knowledge of Safety Regulations

Proficiency in Microsoft Office

Education

2+ years experience in Maintenance & Facilities

Tools

Maintenance App

H&S record-keeping system

Job description

Facilities & Maintenance Coordinator, London

Client:

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

8fe067841d61

Job Views:

14

Posted:

29.04.2025

Expiry Date:

13.06.2025

Job Description:

Key Responsibilities

1. Regular Maintenance: Act as the first point of contact for all maintenance-related queries, including HVAC, plumbing, electrical systems, lighting, flooring, etc. Escalate issues to the Maintenance and Facilities Manager or external suppliers as needed.
2. Software Management: Effectively manage the 'Maintenance App' for all requests, ensuring proper logging, follow-up, prioritization, and timely closure. Generate reports for analysis and sharing.
3. Repairs Coordination: Address maintenance issues promptly, coordinate with external service providers, and ensure high standards of repairs. Manage quotes, schedules, and purchase orders for maintenance expenditure.
4. Safety Compliance: Maintain health and safety regulations using the H&S record-keeping system. Track actions, address hazards, and coordinate contractor permits and RAMS reviews.
5. Documentation and Reporting: Keep accurate records of activities, support project documentation, generate maintenance trend reports, and manage statutory service reports and emergency contact lists.
6. Collaboration: Work with Store Administration Managers to support facility needs, coordinate maintenance schedules, and communicate effectively about issues and solutions.
7. Store Visits: Support maintenance standards during regular store visits.
8. Sustainability: Assist in implementing sustainable practices across offices and stores.
9. Store Projects: Support the Real Estate team during renovations and store projects, including site visits, request consolidation, defect rectification, project documentation, and contractor onboarding.

Profile

• Minimum 2 years experience in Maintenance & Facilities.
• Understanding of luxury retail environment with attention to detail.
• Knowledge of safety regulations and building systems (HVAC, plumbing, electrical, mechanical).
• Excellent communication, interpersonal, organizational, and administrative skills.
• Proficiency in Microsoft Office and Outlook.
• Fire Warden and First-aid certifications are desirable.
• Willingness to travel within the UK.