Facilities Coordinator

WSH Group; Stockley; On-site; GBP 35,000 - 52,000; Full time

Job summary

WSH Group is seeking a Facilities Coordinator to keep our workplace efficient, productive and connected. You will coordinate day-to-day office services, interact with stakeholders, and support health and safety documentation and risk assessments.

The role requires 5+ years in a corporate facilities environment, strong MS Office/SharePoint skills, and exceptional organizational abilities to manage multiple tasks in a dynamic setting.

Qualifications

• 5+ years of experience in a corporate office/facilities environment.
• Ideally degree-level education with health and safety and project management qualifications.
• Advanced proficiency in Microsoft Office and SharePoint; strong written and verbal communication.
• Demonstrates excellent customer service and professional interpersonal skills.
• Highly organized with the ability to manage multiple tasks in a fast-paced setting.

Responsibilities

• Coordinate day-to-day soft services operations and maintain best-in-class office aesthetics.
• Collaborate with internal stakeholders for workplace needs and events.
• Manage health and safety documentation and carry out risk assessments.
• Support onboarding of new employees to the office and access control requirements.
• Raise purchase orders and manage office supplies and servicing of equipment.

Skills

Customer service

Interpersonal skills

Communication skills

Organisation

Multitasking

Education

Degree level education

Occupational health and safety qualifications

Project management qualifications

Tools

Microsoft Office Suite

SharePoint

Job description

The Facilities Coordinator is responsible for keeping the workplace running efficiently and in a manner that inspires productivity and connection. Key attributes are positivity, approachability, and execution abilities in a changing environment to drive best-in-class workplace environments and services.A competent facility professional who coordinates assigned office services activities. This includes coordinating day-to day operations of the office(s) in the region and the ability to prioritize tasks and provide flawless administrative support to achieve business objectives.

Job Description

Coordinating day-to-day soft services operations and ensuring office aesthetics are best in class.

• Coordinating, reviewing & improving processes to ensure offices are run in a smooth, efficient, organized and professional way and are best in class.
• Coordinating with different stakeholders for their workplace needs.
• Coordinating PPM (Planned, Preventative, Maintenance).
• Providing support for events/meetings within the office.
• Partner with teams (security, legal, HR).
• Collaborate with global facilities teams to share best practice.
• Coordinate with property owner/landlords/vendors/contractors to ensure office space is kept up to standards (cleaning, safety, etc.).
• Coordinate and action facilities requests.
• Support and update SharePoint.
• Maintain office supplies and schedule servicing equipment such as copiers, water taps, coffee machines and other office equipment.
• Provide general support to visitors, and reception services.
• Assist with orientation of new employees to familiarize them with the office layout and amenities including assisting with access control requirements and access badges.
• Ensure health and safety documentation is kept up to date.
• Carry out required Risk Assessments including DSE assessments, Pregnancy Risk Assessment, Young Person Risk Assessments, Fire Risk Assessments etc.
• Support scheduled audits.
• Ensure health and safety compliance is adhered to.
• Assist with shipping and receiving.
• Maintain office signage/posters.
• Raise and keep track of PO, on‑time payments in line with respective agreed terms and conditions.

Qualifications

5+ years of related experience working in a corporate environment within the office/ facilities sector.

• Ideally be degree level educated, with experience or qualifications in occupational health and safety and project management.
• Advanced proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint, and PowerPoint).
• Demonstrate excellent customer service, interpersonal and communication skills.
• Demonstrate efficient work methods and an ability to handle multiple tasks in a fast paced and challenging environment.
• Highly organized, independent worker with superior attention to detail.
• Strong analytical, organizational, and with great presentation skills.
• Must be a team player with excellent organizational and multitasking abilities.
• Excellent verbal & written communication skills.