Facilities Coordinator

Callen-Lenz; Salisbury; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme via Royal London

Private health insurance

Life assurance (6x salary)

Income protection

Private dental insurance

Training & development

Job summary

Callen-Lenz in Salisbury, Wiltshire seeks a Facilities Coordinator to support delivery of hard and soft services, maintenance, compliance, fleet management and vendor coordination.

You will work across sites to ensure consistent standards, service levels and efficient space use while supporting sustainability initiatives and safety programs.

Qualifications

• Proven experience in facilities coordination or management, ideal multi-site environment.
• Strong administrative and organisational skills are essential.
• IT proficiency with Microsoft 365 (Word, Excel, Outlook) required.

Responsibilities

• PPMS Administration: manage and update the Planned Preventative Maintenance System; generate reports and KPIs.
• Multi-site coordination across all company sites with timely communication.
• Coordinate inspections, certifications, and compliance activities; maintain records.
• Liaise with contractors and suppliers; schedule site visits and oversee service delivery.
• Oversee fleet maintenance, MOTs, renewals and vehicle checks.
• Support space planning, moves and resource allocation across sites.
• Procure PPE, uniforms, stationery and hospitality supplies; manage stocks.
• Support business continuity and emergency response planning.
• Assist with energy management and sustainability projects.
• Provide general administrative support to the Facilities Manager.

Skills

Facilities coordination

Administrative skills

IT proficiency

Communication skills

Independent work

Education

GCSE English & Maths

A-Levels or equivalent

IOSH Working Safely

NEBOSH General Certificate

Job description

Facilities Coordinator

Vacancy Reference: CLA- 435

Position: Full-time

Location: Salisbury, Wiltshire, UK

Salary: £35,000 - £40,000

At Callen-Lenz, we are expanding the limits of what is possible. We specialise in crewed and uncrewed aircraft operations and technology and having recently received investment into the business we are going through a period of rapid growth and development and are looking for key roles to assist with these changes. Callen-Lenz offers innovative and customer-focused UAS solutions through our 4 key business strands: technical services, products, platforms and operational services. We are looking for individuals to help drive forward our expansion, placing you at forefront of UAS development in the UK.

Our Values

• Innovation

• Integrity

• Collaboration

• Excellence

Why Work for Us

Based in the heart of rural Wiltshire, close to the Historic city of Salisbury you will join our rapidly growing, friendly and multi-disciplined team, working on a range of diverse and interesting projects, leading the way in this exciting field and witnessing the full lifecycle of our products. The Callen-Lenz team are passionate about what we do, and we are searching for individuals to grow with us as we expand into the aerospace industry.

Our benefits include:

• 25 days annual leave per year (plus bank holidays)

• Buy/Sell holiday policy up to 5 days either way

• Pension Scheme via Royal London

• Company contributed Share Incentive Plan.

• Green Car Scheme

• Life assurance scheme (6x basic salary)

• Income protection policy (75% of basic salary)

• Private Health Insurance via Bupa

• Private Dental insurance via Bupa

• Enhanced Maternity and paternity

• 1 Professional membership reimbursed per year

• 1 paid volunteering day per year

• Access to an independent financial advisor year round

• Training & development opportunities

About the role

Reporting to the Facilities Manager, you will support the delivery of all hard and soft services, including operational support, maintenance, compliance, fleet management, and vendor coordination. You will work collaboratively across all sites, ensuring consistent standards and service levels.

Responsibilities

• PPMS Administration: Manage and update the Planned Preventative Maintenance System (PPMS), ensuring all maintenance tasks are scheduled, tracked, and completed. Generate regular reports and KPIs for management review.

• Multi-Site Coordination: Act as a point of contact for facilities issues across all company sites, ensuring timely resolution and consistent communication.

• Compliance & Safety: Coordinate statutory inspections, certifications, and compliance activities. Maintain accurate records and ensure all sites meet legal and company standards.

• Vendor & Contractor Management: Liaise with contractors and suppliers, schedule site visits, and oversee service delivery. Ensure contractor registration and induction processes are followed.

• Fleet Management: Oversee company fleet maintenance, including MOTs, tax renewals, and vehicle checks.

• Space & Resource Management: Support space planning, office moves, and resource allocation across sites. Ensure meeting rooms, kitchens, and common areas are fully equipped and maintained.

• Consumables & Supplies: Manage procurement and stock levels for PPE, uniforms, stationery, janitorial supplies, and hospitality items.

• Emergency Response: Support business continuity and emergency response planning, including fire drills and incident reporting.

• Sustainability Initiatives: Assist with energy management, waste reduction, and sustainability projects.

• General Support: Provide administrative support to the Facilities Manager and undertake other reasonable duties as required.

Health & Safety

• Demonstrate in daily activities a commitment to health and safety in the workplace by always ensuring tasks are performed in the safest possible manner.

• Report all hazards and incidents that the individual is party to, or observes, in the correct manner.

• When required or directed, participate in any health and safety training.

Qualifications

• IOSH Working Safely, NEBOSH General Certificate, or equivalent health & safety training is desirable.

• GCSEs (or equivalent) in English and Maths; A-Levels or equivalent further education preferred.

Skills and Experience

Essential:

• Proven experience in facilities coordination or management, ideally in a multi-site environment.

• Strong administrative and organisational skills.

• IT proficiency (Microsoft 365: Word, Excel, Outlook).

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

Desirable:

• Fleet management experience.

• Knowledge of compliance and statutory requirements for facilities.

• Experience with data analysis and reporting.

• Experience with CAFM or similar maintenance management/ work flow systems.

Personal Attributes

• Must be a British Citizen or have an existing right to work in the UK.

• Ability to commit to occasional national and international travel.

• A full valid UK driving license.

• Ability to hold Security Clearance – 5 years residence in the UK.

Callen-Lenz is an equal opportunities employer, committed to building an inclusive working environment. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. It is essential that the successful candidate must, by the start of their employment have permission to work in the UK. Proof of identity and eligibility to work in the UK will be required prior to commencement of employment.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.