Facilities Coordinator

HubSpot

London

Hybrid

GBP 30,000 - 40,000

Full time

14 days+

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Benefits offered by this job

Competitive salary and benefits package

Flexible working culture

Generous time off policy

Job summary

A leading software company in London is seeking a Facilities Coordinator to oversee daily operations and enhance the office experience for employees and visitors. The ideal candidate will have strong organizational and communication skills, with 2+ years in office coordination. This full-time role offers a supportive work environment with opportunities for growth.

Qualifications

2+ years in office coordination, facilities, or workplace experience roles.
Experience managing office operations efficiently.
Willingness to occasionally work flexible hours to support events.

Responsibilities

Ensure the day-to-day running of the office is efficient and aligned with standards.
Liaise with management and vendors for maintenance and compliance.
Welcome guests and create a seamless visitor experience.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Attention to detail

Tools

Google Workspace

Slack

AV equipment

Job description

Overview

Join to apply for the Facilities Coordinator role at HubSpot. We’re looking for a proactive, detail-oriented, and people-first facilities professional to join our London HubSpot office. This role is pivotal in creating an engaging, smooth-running office experience for our employees, visitors, and event guests. You’ll be the go-to person for daily operations, facilities coordination, and the heartbeat behind our vibrant office.

Responsibilities

Facilities & Office Operations: Ensure the day-to-day running of the office is efficient, welcoming, and aligned with HubSpot’s standards
Liaise with building management and external vendors to manage cleaning, maintenance, and safety compliance
Support our Physical security team, reporting breaches, managing access control and safety & welfare
Monitor and manage office supplies, equipment, and inventory
Coordinate desk assignments and meeting room readiness
Ensure health & safety practices are followed and documented
Oversee incoming and outgoing mail, courier services, and deliveries
Maintain a clean, organized, and productive work environment

Workplace Experience

Be the first point of contact for employees, new hires, and visitors
Welcome guests and create a seamless visitor experience
Assist with onboarding logistics for new team members (desk setup, access badges, welcome kits, etc.)
Support internal communications for office updates, policies, and event announcements
Champion our office culture by contributing to a fun, inclusive, and collaborative environment

Event Support

Provide operational support for internal and external events held in the office, including infrequent evening / Weekend events
Set up event spaces, manage catering and AV needs, and provide on-site coordination
Collaborate with Events, Marketing, and People Ops teams to ensure successful execution
Help with post-event breakdown and follow-up as needed

What We’re Looking For

2+ years in office coordination, facilities, or workplace experience roles
Strong organizational and multitasking skills with great attention to detail
A confident communicator and enthusiastic problem-solver
Comfortable working both independently and collaboratively
Willingness to occasionally work flexible hours to support events
Experience using tools like Google Workspace, Slack, and basic AV equipment is a plus
A people-first mindset and love for building great workplace experiences

What You’ll Get

The chance to be part of a fast-paced, mission-driven company
A fun, supportive office environment in the heart of London
Opportunities to grow and shape your career in a global company
Competitive salary and benefits package
Flexible working culture and generous time off policy

We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.

If you need accommodations or assistance due to a disability, please reach out to us using this form.

At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.

If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here.

India Applicants: link to HubSpot India's equal opportunity policy here.

About HubSpot

HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers.

At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.

We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.

Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.

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Seniority level