Facilities Coordinator

Jones Lang LaSalle Incorporated; Hatching Green; On-site; GBP 28,000 - 34,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support the Facilities Manager with operational activities across multiple sites. You will handle purchasing, vendor oversight, and administrative tasks while ensuring smooth occupancy services and high standards of building operations.

The role requires collaboration with a multidisciplinary team, strong communication, and the ability to multitask.

Qualifications

• Experience in a coordinator role within facilities, property management, hospitality or related fields.
• Keen to develop within the workplace, collaborating with a multidisciplinary team.
• Proficient with Word, Excel and Outlook and comfortable with technology.

Responsibilities

• Provide support for and monitor a small team of multi-skilled operatives.
• Coordinate with Client stakeholders, landlord, managing agents and facilities vendors.
• Assist in management of contractors on site to ensure standards are met.
• Assist in procurement of vendors and services as required.
• Support monthly accrual reports and finance trackers.
• Conduct site inspections, audits and safety procedures.
• Maintain premises in neat and good working condition.

Skills

Project coordination

Multitasking

Communication

Teamwork

Tech savvy

Tools

Microsoft Office

Facilities software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. WE'RE HIRING - FACILITIES COORDINATOR

ABOUT US

You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

INGENUITY

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Diversity and Inclusion is at the heart of JLL.

We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition. We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JOB TITLE: FACILITIES COORDINATOR

ABOUT THE ROLE

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

KEY RESPONSIBILITIES

• Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
• Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)
• Assist in the procurement of vendors and services as required
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of purchase orders in the internal financial management platform
• Assist with the monthly accrual reports and help monitor the finance trackers
• Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
• Assist in the implementation of the property risk management program and industry best practice operations
• Maintain premises in neat and good working condition at all times
• Maintain duplicate office keys in good order
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Provide support for regular management reports and projects as required
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

WORKING LIFE

On a daily basis you will be working across multiple sites. The main business language spoken in our offices is English and German. Knowledge of English is essential. The role will be structured on a shift basis over a 5-day week. On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

ABOUT YOU

• You are keen to develop within the workplace, spending time supporting a multi disciplinary team gaining knowledge and expertise
• You have experience in a coordinator role working within facilities, property management, hospitality or related fields
• You work collaboratively as part of a team to solve problems with professionalism and service focused approach
• You are adept at multitasking and are able to manage multiple projects effectively
• You are open and have good communication skills
• You strive for excellence in what you do and share ideas for improvement
• You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

LOCATION

On-site - Hertfordshire, GBR

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities. SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.