Facilities & Compliance Lead

Allscreens Nationwide Ltd; Bicester; On-site; GBP 40,000 - 56,000; Full time

Job summary

NHS in the United Kingdom is seeking a Facilities Manager to coordinate day-to-day facilities management across PML estates, including GP practices and headquarters.

You will act as the first point of contact for premises issues, arrange maintenance, monitor service contracts, and support building infrastructure and safety compliance.

The role emphasizes governance, quality improvement, and effective communication with clinical teams, contractors, and external stakeholders.

Responsibilities

• Coordinate day-to-day facilities management activities across PML estates including GP practices and headquarters.
• Act as the first point of contact for premises and facilities-related issues.
• Arrange planned preventative maintenance (PPM) and reactive maintenance works.
• Monitor service contracts and ensure delivery of agreed standards.
• Support the management of building infrastructure including heating and ventilation, lighting, security, fire detection and alarm, CCTV, access control, and water systems.
• Maintain a comprehensive facilities asset register.
• Undertake regular premises inspections and quality audits.
• Coordinate office moves, refurbishment works, and minor capital projects.
• Ensure actions arising from facilities inspections are completed within agreed timescales.
• Support implementation of organisational Health & Safety policies and procedures.
• Promote a positive Health & Safety culture across all practices.
• Assist with the development, review, and monitoring of risk assessments.
• Conduct routine workplace Health & Safety inspections.
• Support investigation of accidents, incidents, and near misses.
• Ensure corrective actions are implemented and monitored.
• Maintain Health & Safety records and compliance documentation.
• Report significant risks or compliance concerns to the Director of Quality.
• Coordinate and monitor statutory inspections, testing, and maintenance programmes including fire risk assessments, fire alarm servicing, emergency lighting testing, Legionella monitoring, electrical safety, PAT, gas safety, asbestos management, fixed wiring, lifting equipment, disability access, and security system servicing.
• Maintain compliance trackers and ensure actions are completed within required timescales.
• Escalate overdue compliance matters appropriately.
• Ensure documentary evidence is available for inspection and audit purposes.
• Coordinate approved contractors and suppliers, verify contractor compliance documentation (Public Liability Insurance, Employers’ Liability Insurance, Risk Assessments, RAMS, professional accreditation).
• Obtain quotations and support procurement processes. Monitor contractor performance and quality standards. Ensure works are completed within agreed timescales and budgets.
• Support implementation of organisational fire safety arrangements and maintain fire safety records.
• Coordinate fire drills and evacuation exercises and ensure training initiatives relating to fire safety.

Job description

NHS in the United Kingdom is seeking a Facilities Manager to coordinate day-to-day facilities management across PML estates, including GP practices and headquarters.

You will act as the first point of contact for premises issues, arrange maintenance, monitor service contracts, and support building infrastructure and safety compliance.

The role emphasizes governance, quality improvement, and effective communication with clinical teams, contractors, and external stakeholders.