Facilities Co-ordinator / Administrator

Simplify Group; Leicester; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Free On-Site Parking

25 Days Holiday (Plus 8 Days Public)

Life Assurance

Enhanced Maternity, Paternity & Adop.

Free Conveyancing Legals

GP-24 Hour Service

Retail Discounts

Job summary

Simplify Group is hiring a Facilities Co-ordinator at our Leicester HQ. The role supports facilities, reception and admin duties, with on-site responsibilities to keep the site safe, functional and welcoming.

You’ll liaise with contractors, manage meetings, and maintain records while delivering high-quality service. Working hours are 37.5 per week, with a 1-hour lunchbreak; location is Enderby, Leicester with free on-site parking.

Qualifications

• Experience in facilities, office support or reception.
• Highly organised and proactive with strong prioritisation skills.
• Excellent IT skills and ability to maintain accurate records.
• Experience in coordinating with contractors and suppliers.

Responsibilities

• Carry out routine site checks and inspections.
• Coordinate repairs with contractors and service providers.
• Replenish supplies and set up meeting rooms/catering.
• Welcome visitors into reception and manage communications.
• Maintain facilities mailboxes and records.
• Create a safe, professional, welcoming environment for staff and guests.

Skills

Facilities management

Office support

Reception

Organisational skills

Communication skills

Microsoft Office

Education

IOSH

NEBOSH

Tools

MS Office

Job description

FACILITIES CO-ORDINATOR / ADMINISTRATOR

HOURS: 37.5 PER WEEK

WORKING PATTERN: Monday-Friday 08.45 to 17:15 with a 1 hour unpaid lunchbreak

SALARY: £24,879.83

LOCATION: ENDERBY, LEICESTER with free on-site parking

Do you have experience working within facilities, office support, office-based customer services, or reception? Are you highly organised, proactive, and happiest in a varied role where no two days are quite the same? Do you enjoy taking ownership and making sure everything around you runs exactly as it should?

We have the job for you!

At Simplify, the Facilities Co-ordinator is all about helping to keep our Leicester HQ running safely, smoothly and efficiently.

Working as part of the friendly and supportive Facilities division, you'll take responsibility for a varied range of activities across the site. One minute you could be carrying out routine checks and inspections, the next arranging a repair with one of our contractors, replenishing supplies, setting up a meeting room, or welcoming visitors into reception.

You’ll help us maintain high Health & Safety standards, conducting regular inspections and assessments, keeping accurate records and ensuring our safety equipment and systems are maintained and in good working order.

You’ll also work closely with contractors and service providers, coordinating repairs, scheduled maintenance and inspections, as well as helping to resolve minor facilities issues and escalating anything requiring specialist attention.

Alongside the practical elements of the role, the Facilities Co-ordinator provides general administrative and reception support, manages facilities mailboxes and records, arranges meeting rooms and catering, distributes post and deliveries, and help us maintain a professional, welcoming and secure environment for everyone using our Leicester HQ.

You’ll be happiest when you’re busy and will enjoy having plenty of different things to keep on top of. You’ll be organised, proactive and able to prioritise effectively, with the confidence to build great working relationships with colleagues, contractors and suppliers.

This is a diverse and interesting role, which will suit someone who is people focused, can multi-task, and think on their feet,

BENEFITS

Competitive Salary of £24,879.83, working from a modern office, 25 Days Holiday (Plus 8 Days Public Holiday) increasing with length of service, Option To Buy Or Sell Holiday, Life Assurance, Enhanced Maternity, Paternity & Adoption Pay, Free Conveyancing Legals, GP-24 Hour Service, Retail Discounts, Free On-Site Parking, Plus Many More!

OUR HIRING PROCESS:

1. You've checked out our job ad
2. It's gathered your interest and you've applied using our easy application process
3. If selected, you come meet our lovely team and we discuss the finer details
4. If successful, we make the offer and get the ball rolling
5. Once in post, you can refer your friends to us too and earn a sweet referral bonus - for each one!

We will need a few things from you...

To be successful in this role, you'll already have some experience working in a similar environment, whether that’s facilities, reception, office support, office-based customer services, or a role combining several of these areas.

You’ll be highly organised with strong prioritisation skills and comfortable managing multiple tasks at the same time. Facilities can be unpredictable, so you’ll need to be proactive and adaptable, able to spot what needs doing and take the appropriate action rather than waiting to be asked.

You’ll be comfortable carrying out routine site checks and inspections following with training. You’ll also be confident dealing with contractors and suppliers, and building effective working relationships both internally and externally.

Health & Safety forms an important part of the role. Knowledge of Health & Safety legislation and qualifications or training such as IOSH, NEBOSH, First Aid, Fire Marshal or similar would be advantageous, as would previous experience with DSE risk assessments or Facilities Management, however a candidate without these expertise who nevertheless demonstrates genuine interest in starting a career within Facilities or Health & Safety, and has the right attitude, is the most important consideration for us.

You’ll have good IT skills, including proficiency across the full Microsoft Office suite, and be comfortable maintaining accurate records, managing emails and keeping on top of scheduled activities.

Just as importantly, you’ll be approachable and professional. You’ll regularly interact with colleagues, visitors, clients, contractors and suppliers, so you’ll need to be personable and friendly, yet professional, with excellent communication skills and a collaborative, helpful approach.

This is ultimately a role for someone who enjoys variety and takes pride in creating a safe, organised, welcoming, and well-run working environment.

OUR PEOPLE

Simplify believes diversity brings benefits for our clients, our business and our people. This is why we are committed to being an inclusive employer and encourage applications from all suitable applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation.

ABOUT US

Simplify is the UK’s leading conveyancing and property services business, comprising nine businesses which include some of the largest conveyancing law firms in the UK, two leading independent property services businesses as well as being the market‑leading direct to consumer online conveyancer.