Facilities Co-Ordinator

Serco Limited; Shandon; On-site; GBP 26,000 - 38,000; Full time

Job summary

Serco Limited is seeking a Facilities Co-Ordinator to support the Great Harbour facility in Greenock. You will help maintain a safe, compliant, and efficient working environment, coordinating maintenance, vendor relations, and waste management.

The role requires experience in facilities operations, strong organisation, and effective communication with internal teams and contractors. A UK driver’s license and safety qualifications are advantageous.

Qualifications

• Experience in facilities management, estates, maintenance or similar operational support.
• Strong organisational skills with ability to prioritise and keep records.
• Confident communicator with colleagues, contractors and stakeholders.
• Experience in warehouse environments, stock control and material handling.
• Knowledge of health, safety, and environmental requirements.
• Relevant safety qualifications are desirable (IOSH/NEBOSH).

Responsibilities

• Support day-to-day operation of Great Harbour facility, ensuring a safe, compliant, and efficient environment and audit-ready asset records.
• Coordinate planned and reactive maintenance, including issuing purchase orders and tracking projects to completion.
• Act as the primary contact for the landlord, maintaining relationships and coordinating estate-related activities.
• Coordinate with contractors and service providers to ensure works are completed safely and in line with site requirements.
• Support the management of planned and reactive maintenance activities, maintaining accurate records and documentation.
• Assist in ensuring compliance with relevant legislation, company policies, contractual obligations, and site procedures.
• Operate forklift trucks and undertake banksman and slinger duties as trained; assist with vessel support activities.
• Monitor waste management arrangements and coordinate waste collections and disposal, including site inspections and audits.
• Contribute to continuous improvement initiatives that enhance safety, efficiency, and service delivery.
• Support warehouse, stores, and operational activities, including material handling and site support duties.

Skills

Facilities management experience

Organisation & multitasking

Communication skills

Warehouse operations experience

Stock control & material handling

Education

IOSH Working Safely or equivalent

NEBOSH Certificate (Desirable)

Job description

Ready to impact a better future?

As a Facilities Co-Ordinator in our Defence team, you'll help ensure the safe, compliant, and efficient operation of the Great Harbour facility in Greenock. Your role will support colleagues, customers, contractors, and service providers while helping to deliver essential operational and contractual outcomes.

This is a varied role where your work has purpose. From coordinating maintenance and compliance activities to supporting warehouse operations and landlord relationships, you'll play an important part in creating a safe and productive environment. Our work touches lives, and your contribution will help create impactful solutions that support operational excellence, positive impact on communities, and a better future.

Facilities Co-Ordinator Duties and Responsibilities

• Support the day-to-day operation of the Great Harbour facility, helping to maintain a safe, compliant, and efficient working environment ensuring asset records to support operation for audit requirements.
• Coordinate planned and reactive maintenance activities, including issuing of purchase orders and tracking projects to completion.
• Act as the primary point of contact for the landlord, maintaining effective relationships and coordinating estate-related activities and communications.
• Coordinate and liaise with contractors and service providers to ensure works are completed safely and in line with site requirements.
• Support the management of planned and reactive maintenance activities, maintaining accurate records and documentation.
• Assist in ensuring compliance with relevant legislation, company policies, contractual obligations, and site procedures. Maintain facilities, maintenance, compliance, and asset records to support operational and audit requirements.
• Operate forklift trucks and undertake banksman and slinger duties in accordance with training, authorisation, and safe working practices where applicable training will be provided. Assist with vessel support activities and other operational requirements as directed
• Monitor waste management arrangements and coordinate waste collections and disposal activities as required including support site inspections, audits, and compliance checks, ensuring any findings are addressed in a timely manner.
• Contribute to continuous improvement initiatives that enhance safety, efficiency, and service delivery across the facility.
• Support warehouse, stores, and operational activities, including material handling and site support duties where appropriately trained and authorised.

Does this sound like you?

• Experience in facilities management, estates, maintenance, warehouse operations, or a similar operational support environment.
• Strong organisational skills with the ability to manage multiple priorities and maintain accurate records.
• Confident communicator who can build trust and collaborative relationships with colleagues, customers, contractors, and stakeholders.
• Experience of working within warehouse and stores environments, including stock control and material handling activities. Good understanding of manual handling practices and safe systems of work

Good understanding of health, safety, and environmental requirements within an operational or industrial environment (COSHH).

IOSH Working Safely or equivalent Health & Safety qualification. (Desirable)

NEBOSH National Examination Board in Occupational Safety and Health. (Desirable)

• Previous experience within a maritime, defence, engineering, logistics, or industrial environment (Desirable)
• IT literate with proficiency in Microsoft Office applications, including Microsoft Outlook, Word, and Excel
• Full UK drivers License