Facilities Assistant: Office & Maintenance Coordinator

IQVIA; Manchester; On-site; GBP 22,000 - 28,000; Full time

Job summary

IQVIA's Medicines Evaluation Unit (MEU) in Manchester is seeking a Facilities Assistant to support day-to-day office operations and equipment management. This full-time, office-based role requires hands-on organization and proactive coordination.

You will handle orders for taxis, couriers, lunches, stationery and equipment, assist with major meetings, liaise with landlords and suppliers, arrange contractor access, and ensure building safety through routine checks. Driving license is required.

Qualifications

• High School Diploma or equivalent.
• Physically fit.
• Proficient with Word, Excel and PowerPoint.
• Good written and verbal English.
• Driving license is required.

Responsibilities

• Support the organization on office facilities and equipment.
• Manage orders and bookings for taxis, couriers, lunches, stationery and office equipment.
• Assist with planning, coordination and preparation of major business meetings.
• Liaise with landlord and suppliers as maintenance team, security, cleaning, postal or courier.
• Support planned maintenance by arranging contractor access and accompanying engineers when required.
• Carry out routine building checks and report maintenance faults or safety concerns.
• Undertake projects, research data and make relevant analysis, making recommendations.
• Support junior members of the team providing guidance and assigning some tasks as delegated by the manager.
• Carry out painting and decorating on site and assist with remodelling selected areas.
• Respond to facilities requests from staff and escalates urgent problems to the Facilities Manager.

Skills

Communication skills

English language

Physically fit

Driving license

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

PowerPoint

Job description

IQVIA's Medicines Evaluation Unit (MEU) in Manchester is seeking a Facilities Assistant to support day-to-day office operations and equipment management. This full-time, office-based role requires hands-on organization and proactive coordination.

You will handle orders for taxis, couriers, lunches, stationery and equipment, assist with major meetings, liaise with landlords and suppliers, arrange contractor access, and ensure building safety through routine checks. Driving license is required.