Facilities Assistant (Law Firm) Apprentice

Getting In Limited; Bradford; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player is seeking a Facilities Assistant Apprentice to join their supportive administration team. This role is integral to ensuring the smooth operation of the office, providing essential administrative support to legal teams while pursuing a Level 3 Business Administration qualification. The firm values each employee's contributions and fosters a collaborative culture, making it an excellent opportunity for personal and professional growth. If you are organized, detail-oriented, and eager to develop your skills in a dynamic legal environment, this apprenticeship is perfect for you.

Qualifications

• Strong administrative skills and attention to detail are essential.
• Effective communication and IT skills are required for this role.

Responsibilities

• Provide general administrative assistance to legal teams.
• Maintain office supplies and assist with document management.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Administrative skills

Logical thinking

Team working

Initiative

Non-judgemental

Patience

Education

Level 3 Business Administrator Standard

Level 2 Functional Skills in Maths and English

Job description

Facilities Assistant (Law Firm) Apprentice

Apply From: 15/01/2025

Learning Provider

Delivered by C.M.S. VOCATIONAL TRAINING LIMITED

Employer

SCHOFIELD SWEENEY LLP

Vacancy Description

This is a supportive role within the Administration team and its primary purpose is to provide general administrative assistance to the legal teams in the Bradford office whilst working towards a Business Administration Level 3 qualification.

The tasks and duties listed below are intended to describe the general nature and responsibilities of this role and it is anticipated that they will evolve over time. These duties are not intended to be an exhaustive list and the post holder is expected to undertake any reasonable request from a Partner, or other appropriate Manager.

Duties will include:

• Communicate regularly and openly with the Office Co-Ordinator to keep her updated on tasks, problems that arise, etc.
• Accurately scan correspondence and documentation where appropriate.
• Carry out photocopying and support secretaries with compiling legal documentation e.g. trial bundles, etc.
• Dealing with the archiving of files and documents and providing advice and support to the other offices on archiving queries and management.
• Monitor printers and fax machines, replenishing with paper in a timely and routine manner.
• Monitor stationery levels and advise the Office Co-Ordinator or their nominated deputy as necessary, when stock levels fall.
• Assist with the opening post, accurately recording receipt of important documents, and ensure correct and timely distribution to the relevant lawyer/team.
• Act as the first point of contact for office/facilities repair issues in Bradford, liaising with and seeking guidance from the Office Co-Ordinator to resolve them.
• Ensure DX, Royal Mail post is collected/delivered to the post area and/or distributed to the relevant lawyer or department promptly.
• Identify unreferenced post.
• Allocate and distribute inbound faxes and emails to the relevant lawyer/team/department.
• Answer telephone calls (internal/external), take appropriate messages, and archive completed files.
• Carry out the weekly fire alarm test for the office and report any issues and incidents promptly to the Office Co-Ordinator.
• Maintain an accurate, up-to-date list of information for the office e.g. First Aiders, Fire Marshalls, etc.
• Make local urgent ‘by hand’ deliveries e.g. to Court.
• Take the banking for the Accounts team.
• Provide cover for the Reception team during lunchtimes, very busy periods, and during times of holiday and sickness. This will include answering telephone calls and passing the caller on to the relevant person (for any office), greeting visitors and clients.
• Support the reception team with meeting room management (organising meeting room spaces, providing refreshments, ensuring stationery supplies are maintained in each room, etc.).
• Continuously look for ways to improve the office support/facilities services to the Bradford office and wider firm, suggesting ideas to the Office Co-Ordinator.
• Comply with the requirements of the apprenticeship programme.

Key Details

Vacancy Title

Facilities Assistant (Law Firm) Apprentice

Employer Description

As a leading law firm, we handle a wide variety of interesting work that’s often high value and complex, giving you a prime opportunity to develop your career. We focus on providing exceptional service for clients and have a supportive, collaborative culture to ensure each member of staff plays a crucial part in this. Everyone is valued highly here. With over 170 colleagues, many of our lawyers are specialists in complex fields or have considerable experience in high-profile and national cases. We have offices in Leeds, Bradford, and Huddersfield. We want you to excel so you can achieve your career ambitions and we can provide the very best service possible. Whatever your role, we encourage you to develop your skills and offer suitable training to help you fulfil your potential. Every employee has an important role in our success, and we’re interested to hear what you can contribute and what you’d like to achieve with us.

Vacancy Location

Church Bank House Church Bank Bradford BD1 4DY

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000295403

Key Dates

Apply From

15/01/2025

Closing Date For Applications

2025-02-03 23:59:59

Interview Begin From

Possible Start Date

2025-02-24 00:00:00

Training

Training to be Provided

The successful candidate will be enrolled on the Level 3 Business Administrator Standard, which is equivalent to 2 A Levels - delivered on-line.

As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:

• Level 3 Business Administrator Standard Apprenticeship
• Level 2 Functional Skills maths and English if equivalents are not already achieved
• You will also develop the skills, knowledge, and behaviours required to work within an office environment.
• This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills.
• You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.
• Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence, and professional discussions.
• All evidence will be logged to your electronic portfolio.
• Blended on/off the job training and location to be confirmed.

Learning Provider

C.M.S. VOCATIONAL TRAINING LIMITED

Skills Required

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Logical, Team working, Initiative, Non-judgemental, Patience.

Apply Now