Facilities and Compliance Manager

eTeach UK Limited; Woking; On-site; GBP 32,000 - 40,000; Full time

Job summary

Hoe Valley School in Woking is seeking a proactive Facilities Manager to lead day to day premises, maintenance and capital projects. You will manage external contractors, oversee security and utilities, and ensure a safe, compliant environment for pupils and staff.

This full time permanent role is 52 weeks a year, with hours 8:00am to 4:30pm. You will report to the School Business Manager, manage the Premises Team, coordinate health and safety, GDPR and data protection, and support lettings and

Job description

About the School

The School "Hoe Valley School is an inspiring environment at the heart of its community where every student's experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve their highest potential."

A oversubscribed secondary school that opened in September 2015 to serve the local community of South Woking.

Delivering innovative and exciting lessons to years 7-13.

Committed to ensuring our students leave us with excellent academic outcomes, the skills to be 'work-ready' and the traits of excellent global citizens.

Following the National Curriculum, where Maths and English are taught every day.

A Google School with ICT fully embedded in all curriculum areas.

Committed to learning which is relevant with links to the 'real world' of business, higher education and the local community.

In a state of the art, new School completed in September 2018 on Egley Road, Woking.

Committed to supporting our staff to have a good work / life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomes.

Role Information

Contract: Full time, Permanent

Hours: Monday to Friday 8:00am-4:30pm 52 weeks per year

Salary: £32,000 to £40,000

Start date: ASAP

Responsible to: School Business Manager and ultimately the Head Teacher

Core Responsibilities

Facilities Management

• Lead the day-to-day management of the school's premises and facilities.
• Develop and implement planned preventative maintenance programmes.
• Ensure buildings, grounds and facilities are maintained to a high standard.
• Manage maintenance contracts and oversee external contractors, ensuring work is completed safely, to specification and within budget.
• Monitor utilities, energy consumption and sustainability initiatives.
• Coordinate emergency repairs and business continuity arrangements.
• Support the planning and delivery of capital improvement projects.
• Ensure security arrangements are effective, including access control, CCTV (where applicable), alarms and key management.

Line Management

• Premises Team - Lead, motivate and develop the Premises Team.
• Allocate workloads and monitor performance.
• Conduct appraisals and identify training and development needs.
• Ensure appropriate staffing arrangements for opening, closing and site cover.
• Oversee and monitor the 3rd party cleaning team ensuring they are maintaining high standards through all areas.
• Meet Site Manager regularly for Line Management Meetings.

Catering Team

• Manage the Chef Manager and wider catering team.
• Monitor the quality, efficiency and financial performance of the catering service.
• Ensure compliance with food hygiene legislation and nutritional standards.
• Promote high levels of customer service and pupil uptake.
• Work with catering providers or suppliers where appropriate.
• Meet Chef Manager regularly for Line Management Meetings.
• Oversee implementation of School Foods Standards through menus and service standards.

Health and Safety

• Act as the school's competent person for health and safety by:
• Developing, implementing and reviewing the school's Health and Safety Policy.
• Ensuring compliance with all relevant health and safety legislation.
• Undertaking and coordinating risk assessments.
• Monitoring accident reporting, investigation and follow-up actions.
• Coordinating fire safety management, evacuation procedures and fire risk assessments.
• Managing statutory inspections and compliance relating to: Fire safety, Legionella, Asbestos, Electrical safety, Gas safety, Lifting equipment, Pressure systems, Play and sports equipment, DT / Engineering equipment.
• Delivering health and safety training and induction and monitoring completion of mandatory H & S annual training.
• Completing Health & Safety visits from link governors and annual governors’ audit documentation and associated visit.
• Prepare termly reports for the School Business Manager for submission to Governors.
• Supporting educational visits from a health and safety perspective.
• Liaising with external auditors, insurers and enforcement agencies as required.

Compliance and Data Protection

• Act as the school's operational lead for GDPR and data protection compliance.
• Work with the school's Data Protection Officer.
• Maintain compliance with UK GDPR and the Data Protection Act.
• Review and maintain data protection policies and procedures.
• Coordinate responses to data subject requests.
• Maintain records of processing activities.
• Investigate and report data breaches.
• Deliver staff awareness training.
• Carry out Data Protection Impact Assessments where required.
• Monitor compliance through internal audits.

Regulatory Compliance

• Maintain an effective compliance calendar covering statutory inspections, testing and certification.
• Ensure all compliance records are accurate, up to date and readily available.
• Support preparation for external inspections and audits.
• Ensure school policies relating to facilities and compliance remain current.
• Monitor changes in legislation and advise senior leaders of implications.

Financial Management

• Manage budgets relating to premises, catering, maintenance and compliance.
• Obtain quotations and manage procurement processes in accordance with school financial regulations.
• Monitor expenditure and identify opportunities for efficiencies and value for money.
• Authorise expenditure within delegated limits.

Operational Responsibilities

• Arrange access to school facilities for lettings.
• Coordinate cleaning standards and monitor service quality and ensure prior notice of events requiring early cleaning / restricted access.
• Support emergency planning and business continuity.
• Assist with school events requiring facilities support.
• Maintain asset registers where appropriate.
• Plan and monitor Premises / Site calendar.
• Monitor the Premises Ticket system and responses.
• Oversee the maintenance and usage of the school’s minibus fleet of 2 vehicles.

The above list is not exhaustive and may be subject to amendment in due course in discussion with the relevant employee.

Application deadline: 6th November 2026

The school reserves the right to close this vacancy early and/or amend advertised dates as required to secure the right appointment.