Facilities & Administration Team Manager

Northrop Grumman Corp. (AU); Cheltenham; Hybrid; GBP 55,000 - 62,000; Full time

Job description

Requisition ID: R10167868

• Category: Facilities/Real Estate

• Location: Cheltenham, Gloucestershire, United Kingdom

• Clearance Type: Security Check (SC)

• Telecommute: Yes-May consider hybrid teleworking for this position

• Travel Required: Yes, 25% of the Time

• Positions Available: 1

Define Possible at Northrop Grumman UK

At Northrop Grumman UK, our mission is to solve the most complex challenges by shaping the technology and solutions of tomorrow. We call it Defining Possible.

This mind-set goes beyond our customer solutions; it’s the foundation for your career development and the impact we have within the community. So, what’s your possible?

Salary: £55,900 - £62,000

Opportunity:

This is more than just a job; it’s a mission.

As our new Facilities and Administration Team Manager and Reporting to the Head of Operations and as a linchpin in the National Security Solutions Operations Team. You’ll have the chance to work on the next generation facilities strategy alongside the Head of Operations, making sure our teams have what they need to make today’s impossible, possible tomorrow. You’ll be at the forefront of innovation, seeking to maximise the use of facilities and ensuring we have areas that are fit for our multi-generational workforce.

Our Operations team are a significant enabling part of our wider support teams here at Northrop Grumman UK. The team are responsible for several functions and it continues to evolve internally to ensure that the team is suitable for the delivery of tomorrow’s world leading capabilities.

“We are starting on a generational update to our facilities and we are looking for a team member who will throw themselves into this challenge as part of the operations team. We are looking to test new concepts for our facility’s use and enhance our ways of working, alongside our delivery teams. Clear and effective change management forms the backbone of this work as we are on this journey as one team.

As part of this work we must, and will, ensure our people are safe. We hold ourselves to the highest standards in line with UK Health and Safety requirements, safety of our people is our priority.” Robert Atchison, National Security Solutions Head of Operations.

Responsibilities:

• Execute the NG UK facilities’ strategy as agreed by NG UK L and NSS SLT

• Manage a team across facilities and administration who manage the day to day activities across all NGUKL sites. (*Note: Cheltenham locations, Manchester, New Malden, Clareville).

• Provide support to other NG facilities on an adhoc basis (Chester, Langley and new locations)

• Maintain the Building Manuals across all sites and raise any associated concerns identified.

• Manage the suppliers’ database across all NGUKL sites, ensuring Permits to Work and associated evidence are collated in accordance with requirements with admin support.

• Supervise the performance of contractors, ensuring the provision of a safe working environment for both staff and contractors and compliance with statutory and regulatory requirements

• Log reported maintenance issues and arrange repair in a timely fashion (*Note: New Malden + Barrow in Furness covered, Clareville London covered by colleagues whom you are the lead).

• Liaise with security to arrange required clearance and escort for maintenance staff/contractors; escort contractors as and where required

• Ensure the team raise purchase requisitions for items within the Facilities and Admin function’s areas of responsibility correctly and on time.

• Responsible for office planning and co-ordination relating to the workforce, facility moves, refurbishments and renovations in association with NG project managers.

• Responsible for maintaining the facilities, EHS and admin teams risk registers.

• Manage facilities cost budgets and report to Head of Operations the monthly position. Support annual financial planning by providing long term plans for each part of the estate.

• Manage and co-ordinate the NG UK L estates open and lock-up processes alongside security

• Out of Hours CCTV monitoring in the event of alarm activation and primary POC for alarm system maintenance

Benefits:

We can offer you a range of flexible and hybrid working options to suit you, including optional compressed working schedule with every other Friday off. Our benefits including private health care, career development opportunities and performance bonuses. For a comprehensive list of benefits, speak to our recruitment team.

We are looking for:

• NEBOSH General Certificate or other Health and Safety qualification

• Solid experience of working in a Facilities and/or Health & Safety role

• Experience of working with internal customers (employees) and external providers (suppliers)

• Experienced negotiator

• Experienced line manager who is used to dealing with cross functional teams

Competency/Skill requirements

Adaptable in a changing environment

• Fluent in written and spoken English

• Excellent interpersonal skills, able to engage and communicate effectively with all audiences/stakeholders

• Highly-organised with strong administration skills

• An engaging and customer-focused 'can do' attitude

• Proficient at multi-tasking, working under pressure and to tight deadlines

• Innovative and creative, able to think outside the box

• A good understanding of KPIs and SLAs

• Excellent computer skills, including MS office tools, databases and e-learning solutions

Other requirements

• Travel requirements: Frequent UK travel between NG UKL sites to attend meetings/training activities and undertake project activities.

• Valid UK driving licence

• Clearance requirements: The post-holder must be able to hold and maintain highest UK Government clearances

• Working hours: Out of hours / weekend working may be required occasionally to facilitate building maintenance and other activities

Security clearance:

Due to the nature of our projects, you must be British national for this clearance type.

You must be able to gain and maintain the highest level of UK Government security. Our requirement team is on hand to answer any questions and we will guide you through the process: .

Why join us?

• A mission to believe in – Every day we contribute to building a more secure and connected world, expanding our reach from land, sea, and air to space and cyberspace. From engineering data and intelligence solutions, to developing maritime navigation and control systems and innovating command and control systems for the UK and NATO, what we do together matters.

• A place to belong and thrive – Every voice matters at our table meaning you can bring your authentic self to work. From our Employee Resource Groups backed by thousands of employees, to sponsoring Cheltenham Pride and our partnerships with Association For Black and Minority Ethnic Engineers, Forces Transition Group, Mind, and Women in Defence – we are passionate about growing and supporting our inclusive community where everyone can belong.

• Your career, your way - Shape your career journey with diverse roles, mentorship, and development opportunities that fuel your curiosity, channel your expertise and nurture your passion. Looking for flexibility? Balance your professional career with your personal life, health and wellbeing benefits, discount schemes, pension benefits and investment in your future development. Speak to our team to find the balance that’s right for you.

Ready to apply?

Yes – Submit your application online. Your application will be reviewed by our team and we will be in touch.

Possibly, I’d like to find out more about this role – Reach out to our team for more information and support: .

No, I don’t think this role is right for me – Our extensive UK growth means we have exciting, new opportunities opening all the time. Speak to our team to discuss your career goals.

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Northrop Grumman is committed to hiring and retaining a diverse workforce, and encourages individuals from all backgrounds and all abilities to apply and consider becoming a part of our diverse and inclusive workforce.