Executive Support & Office Coordinator

CityFibre; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Annual leave

Private medical insurance

Health cash plans

Family-friendly policies

Job summary

CityFibre in London is seeking an Executive Support & Office Coordinator to join our team four days a week in the London office. You’ll help run the office, support Executive Assistants, coordinate meetings, travel, diaries and essential admin for senior leaders.

You’ll manage office operations, facilities and supplies, coordinate rooms and catering, and help drive improvements to efficiency and employee experience.

Qualifications

• Experience managing office operations, facilities, supplies and workplace services.
• Strong organisational skills with ability to manage competing priorities.
• Confidence supporting senior stakeholders and building effective relationships.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and SharePoint.

Responsibilities

• Managing the day-to-day running of the London office and maintaining a professional environment.
• Supporting Executive Assistants with meeting coordination, travel, diaries and admin activities.
• Coordinating meeting rooms, catering, office supplies, post and supplier relationships.
• Supporting leadership meetings, team events and offsite activities
• Maintaining accurate records, SharePoint documentation and office processes.
• Identifying and implementing improvements to enhance office efficiency and employee experience.

Skills

Office operations

Facilities management

Organisational skills

Stakeholder support

Microsoft 365

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

This role requires you to join your collegues in our London office four days a week.

As the UK’s largest independent full fibre network and wholesale platform of choice, we’re busy setting new standards for what digital infrastructure can and should be.

Our network is greener, more reliable and designed for the future. The products we run over it lead the way on speed, value and service - helping businesses to innovate, communities to thrive, and people to live more connected digital lives.

At CityFibre, you’ll be part of something bigger, helping to build a better-connected Britain, together.

Joining us as aExecutive Support & Office Coordinator

Join our Executive Team in a varied role that combines office management and executive support, ensuring our London office runs smoothly while providing essential coordination and administrative support that enables Executive Assistants to operate efficiently and focus on strategic priorities in their support for our Senior Leaders.

You’ll receive a competitive salary, and a performance related bonus.

This is some of what you can expect to be doing:

• Managing the day-to-day running of the London office and maintaining a professional, welcoming environment
• Supporting Executive Assistants with meeting coordination, travel, diaries and key administrative activities
• Coordinating meeting rooms, catering, office supplies, post and supplier relationships
• Supporting leadership meetings, team events and offsite activities
• Maintaining accurate records, SharePoint documentation and office processes
• Identifying and implementing improvements that enhance office efficiency and the employee experience

What you’ll bring to the role

You’ll bring strong office management, administration and coordination experience, alongside a proactive, organised and customer-focused approach to supporting senior stakeholders and maintaining an efficient workplace environment.

• Experience managing office operations, facilities, supplies and workplace services.
• Strong organisational skills, and ability managingcompeting priorities in a fast-paced environment.
• Confidence supporting senior stakeholders and building effective working relationships.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and SharePoint.
• A proactive, approachable and solutions-focused mindset, with strong ownership and initiative.
• Excellent communication skills, attention to detail and a commitment to delivering a high-quality service.

Life at CityFibre

Everyone deserves to feel heard, valued and truly included. Working alongside our Employee Communities, we’re committed to creating a workplace where people feel a genuine sense of belonging and pride in what they do. That’s why we’re proud to be a Times Top 50 Employer for Gender Equality, endorsed by WORK180, a Disability Confident Leader, a Care Leaver Friendly Employer, and a signatory of the Armed Forces Covenant Gold Award.

We’ll support you to thrive inside and outside of work, with opportunities to grow your career and a flexible benefits package that adapts to your life - including generous annual leave (with an extra day off on your birthday), private medical insurance, health cash plans and family-friendly policies.

Find out more about our culture, communities and benefits on our careers site.

We want to create a sense of belonging for everyone. We celebrate our differences and work to ensure everyone has the best chance to succeed, starting with our recruitment process. No matter your background, family or carer status, ethnicity, sexual orientation, religion, age, disability, gender, or gender identity, we welcome your application. If you need any support or reasonable adjustments throughout the application process, please email us at [e-mail]. We want to help!