Executive Search Operations Analyst

flagshippioneeringinc; Cambridge; On-site; GBP 45,000 - 65,000; Full time

Job summary

Flagship Pioneering is seeking an Executive Search Operations Analyst to join its Talent Acquisition team. In this hands-on role, you will support executive search execution across Flagship and its portfolio companies, focusing on back-end AI‑driven operations, such as template creation for reporting and content support.

The ideal candidate is proactive, organized, detail-oriented, and comfortable using AI-enabled tools to build recruiting materials, streamline documentation, and enable

Qualifications

• 2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role.
• Comfortable using AI-enabled tools to update trackers, maintain documentation, and support operational workflows.
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience with Greenhouse or a similar applicant tracking system.
• Excellent organizational skills and meticulous attention to detail.
• Exceptional written and verbal communication skills.

Responsibilities

• Recruiting operations & coordination: create, maintain and update materials and internal documentation using AI-forward tools and workflows.
• Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents.
• Partner with recruiters to keep workstreams organized, action items clear, and deadlines on track.
• Maintain accurate, up-to-date records and candidate data to support project management and execution across active searches.
• Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS.

Skills

Recruiting coordination

Executive search support

Talent operations

AI-enabled tools

Education

Bachelor's degree

Tools

Greenhouse ATS

Microsoft Office

Job description

Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps in human health, sustainability, and beyond.

What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our team of scientists, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and create breakthroughs for the benefit of people and planet.

Many of the companies Flagship has founded have addressed humanity's most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized twice on FORTUNE's "Change the World" list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been named four times to Fast Company's annual list of the World's Most Innovative Companies.

Position Summary

We are seeking an Executive Search Operations Analyst to join Flagship Pioneering's Talent Acquisition team. In this hands‑on role, you will support executive search execution across Flagship and its portfolio companies, with a strong focus on back‑end AI‑focused operations, such as template creation for reporting and content support. The ideal candidate is highly proactive, organized, detail‑oriented, and comfortable using AI‑enabled tools to build and refine recruiting materials, streamline documentation and enable workflows to move with precision and urgency.

Key Responsibilities

• Recruiting operations & coordination
  • Support day‑to‑day search execution by creating, maintaining and updating materials and internal documentation using AI-forward tools and workflows
  • Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents to ensure consistency across recruitment‑related projects
  • Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track
  • Maintain accurate, up‑to‑date records and candidate data to support consistent project management and execution across active searches
  • Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS to maintain data integrity for current and future recruitment and pipelining efforts
• AI‑Enabled Execution
  • Use AI‑enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication
  • Apply new tools and techniques to strengthen workflow organization, summarization, and documentation
  • Stay current on internal Flagship priorities and business needs that affect executive search and talent acquisition workflows
• Reporting, Data, and Workflow Support
  • Leverage AI‑enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress. Prepare client‑ready candidate summaries, search updates, and other documentation to support assessment and decision‑making
  • Identify opportunities to reduce manual work and improve process efficiency through better use of systems, templates, and automation
• Internal Stakeholder Support
  • Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle
  • Support a high‑touch internal experience by ensuring accurate information, timely follow‑up, and smooth workflow execution.
  • Maintain confidentiality and discretion at all times

Required Qualifications

• 2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role
• Bachelor's degree required
• Comfortable using AI‑enabled tools to update trackers, maintain documentation, and support operational workflows
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with Greenhouse or a similar applicant tracking system
• Excellent organizational skills and meticulous attention to detail
• Exceptional written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced, highly collaborative environment
• High degree of integrity, discretion, and trustworthiness
• Fluency in using data, dashboards, and reporting to track activity and surface insights

Preferred Qualifications

• Experience supporting executive search or senior‑level recruiting in a matrixed organization

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