Executive Personal Assistant - UHNW Family

Tiger Recruitment Ltd.; Greater London; Hybrid; GBP 90,000 - 120,000; Part time

Job summary

Tiger Recruitment Ltd. is seeking an experienced personal assistant to support a UHNW family in the UK.

You will manage intricate diaries, coordinate UK and international travel, liaise with household staff, security, drivers, and oversee day-to-day lifestyle arrangements. The role includes equestrian responsibilities, overseeing show entries, travel for horses, stabling, veterinary appointments, and ensuring seamless coordination across a seven-day rota.

Qualifications

• Substantial experience supporting a UHNW individual or family.
• Experience in private households or Family Office environments.
• Excellent diplomacy and problem-solving skills.
• Full UK driving licence and right to work in the UK.

Responsibilities

• Manage complex family diaries, appointments and schedules.
• Coordinate UK and international travel, including flights and accommodation.
• Liaise with household staff, Security, Drivers and the private team.
• Coordinate family activities, appointments and day-to-day lifestyle requirements.
• Manage restaurant reservations, events and other leisure arrangements.
• Personal shopping, gifting, ordering items and managing returns/refunds.
• Oversee expenses, invoices, payments and general household financial administration.
• Liaise with suppliers and service providers to ensure requests are completed.
• Support property matters, house moves and private events.
• Manage confidential correspondence and records across PAs.
• Maintain shared systems and provide handovers between two PAs.
• Equestrian responsibilities including stables, show entries and travel.
• Coordinate veterinary appointments, tack and riding equipment.
• Maintain equestrian documentation and registrations.

Skills

Diary management

Travel planning

Stakeholder liaison

Private household support

Job description

Key responsibilities:

• Managing complex and frequently changing family diaries, appointments and schedules
• Coordinating UK and international travel, including flights, private aviation, accommodation, chauffeurs, itineraries and contingency planning
• Liaising closely with household staff, Security, Drivers and the wider private team
• Coordinating family activities, appointments and day-to-day lifestyle requirements
• Managing restaurant reservations, tickets, events and other leisure arrangements
• Personal shopping, gifting, ordering items and managing returns, exchanges and refunds
• Managing expenses, invoices, payments and general household financial administration
• Liaising with suppliers, contractors and service providers, ensuring requests are followed through and completed to the required standard
• Supporting property matters, house moves, renovations, private events and other ad hoc projects
• Managing confidential correspondence, records, filing and general personal administration
• Maintaining excellent shared systems and providing comprehensive handovers between the two PAs

Equestrian responsibilities will also form part of the position and will include:

• Liaising with stables, trainers and grooms in the UK and overseas
• Coordinating UK and international show entries, schedules, travel and competition logistics around the wider family calendar
• Arranging horse and pony transport between yards and competitions, including international arrangements where required
• Coordinating stabling and livery requirements and assisting with changes of yards/providers
• Ordering and managing tack, equipment and riding clothing
• Coordinating veterinary appointments, pre-purchase vetting and equestrian-related payments
• Maintaining relevant registrations, competition entries and equestrian documentation
• Liaising with Security and Drivers around riding lessons, shows and stable visits

The successful candidate will have substantial experience supporting a UHNW individual or family within a private household or Family Office environment. You will be accustomed to working alongside a wider household team and confident coordinating multiple moving parts while remaining calm and solutions-focused. This is not a purely reactive PA role. The family is looking for someone who anticipates requirements, takes ownership and identifies potential issues before they arise. You should be comfortable managing expectations diplomatically, improving ways of working and bringing practical solutions rather than simply escalating problems. Previous equestrian experience would be highly advantageous, although we are equally interested in exceptional PAs who are confident taking ownership of this area and learning the technical aspects required. A full clean UK driving licence and UK right to work are essential.

Working parent:

This is a job-share position, with two EAs working on a rota to provide seamless support across seven days a week. Excellent communication and detailed handovers between the two EAs will be essential. The rota is designed to offer flexibility and can be adjusted by mutual agreement. Weekend cover rotates between the EAs and is remote, with two weekdays off following the weekend worked. There is also scope for additional junior PA/Runner support should further resource be required.

UK-based - potential travel | Salary £90,000 - £120,000 | Permanent | ASR215384