Executive Personal Assistant-FTC

BBC Group and Public Services; London; On-site; GBP 40,000 - 45,000; Full time

Job summary

Join a leading global media brand as a Personal Assistant to Senior Executives in BBC Studios. This role involves extensive administrative support, liaising with stakeholders, and ensuring smooth operation in a dynamic environment. Ideal for candidates with significant experience and exceptional organisational skills, this position offers competitive compensation in one of London's most influential media organisations.

Benefits

26 days annual leave plus bank holidays

Defined pension with up to 10% employer contributions

Caring and parenting support

Life assurance and accident benefit

Qualifications

• Successful record as a senior personal assistant for multiple stakeholders.
• Ability to handle conflicting requests and reprioritise effectively.
• Experience managing sensitive and confidential information.

Responsibilities

• Provide high-level secretarial and administrative support to Directors.
• Liaise frequently with internal and external contacts.
• Manage and organise events, meetings, and diary scheduling.

Skills

Organisation

Diary Management

Interpersonal Skills

Communication

Initiative

Attention to Detail

Tools

Office Software (Word, Excel, PowerPoint)

Job description

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JOB BAND: C
CONTRACT TYPE: Full-time / Fixed-term- 12 months
DEPARTMENT: BBC Studios- Key Markets
LOCATION: London
PROPOSED SALARY RANGE: £40,000 - £45,000 + London Weighting (£5,319)depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

WHY JOIN THE TEAM?

This is a fantastic opportunity to join the EMEA Channels & Streaming team, a dynamic and diverse division that spans three regional businesses based in Amsterdam, Warsaw, and Johannesburg. The team also includes a London-based digital group and the Out of Home division, which manages global partnerships with airlines, cruise operators, and commercial venues. Our Channels business delivers a portfolio of BBC brands as linear services for Pay TV partners across EMEA, while the Streaming division focuses on digital products like FAST channels and BBC-branded video-on-demand services.

In this role, you’ll be providing high-level secretarial and administrative support to a three Directors at the Executive level. You’ll act as a key point of contact, liaising with a wide range of internal and external stakeholders, and helping to ensure the smooth running of a fast-paced, international operation. It’s a great fit for someone who enjoys being at the heart of a collaborative, forward-thinking team and wants to contribute to the success of a globally recognised media brand.

YOUR KEY RESPONSIBILITIES AND IMPACT:

• Frequently liaise with senior level internal and external contacts, screening and prioritising all forms of incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner.
• Manage and organise events and meetings, including the booking of venues, travel and accommodation, to ensure effective use of Director’s time.
• Provides a comprehensive diary management service, including the management and scheduling of key calendar appointments ensuring effective management of the Director’s time.
• An effective communicator with an understanding of the Director’s role, the job holder will act as the first point of contact to the Director handling complex and confidential situations and requests.
• Create and maintain efficient and effective filing system, ensuring all documentation catalogued and organised using internal systems.
• To undertake other duties appropriate to the post, including the collation and preparation of invoices, raising purchase orders, processing expenses, providing personal assistance to the Director.
• Organises and prepares complex documents to a clear brief, requiring the integration of multiple office technology and software applications using formats and standard software.
• Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL

• A successful record at senior personal assistant level for mutliple stakeholders.
• Excellent organisation, diary management and planning skills. Must be able to handle multiple and often conflicting requests calmly and effectively regularly reprioritising own and Director’s workload to ensure business objectives are achieved.
• Strong interpersonal skills with the ability to communicate effectively at all levels. Significant tact and integrity is required to manage the sensitive nature of information that the role will involve.
  Ability to develop strong working relationships with stakeholders at all levels of the organisation and externally.
• Strong computer skills, with demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint).
• Ability to use own initiative, be proactive and deal with specific queries as they arise.
• High attention to detail and significant practical experience of gathering, reviewing and collating complex and confidential information.
• Extensive diary management experience, especially at Director or equivalent level.

DESIRED NOT REQUIRED

• Media sector experience.
• Previous experience of operating as a PA at Board/Director level.

NEXT STEPS

We appreciate your interest in this position and understand how important this opportunity is to you. Due to the high volume of interest we may need to close the application period earlier than anticipated. This step is necessary to ensure we can provide a high level of attention and service to all applicants. Thank you for your understanding.

#BBCSTUDIOS

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

Information at a Glance

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world’s best loved content, and the BBC’s mission to inform, educate and entertain.

Find out more about BBC Studios

Life at BBC Studios

• A flexible 35-hour working week with 26 days annual leave (plus bank holidays) and the option to buy an extra five days.
• Defined pension (up to 10% employer contributions).
• Caring and parenting support, 24/7 remote GP access, life assurance and accident benefit.
• BBC Studios is a world leader in operating sustainably both on and off screen. Find out more about BBC Group’s science-based Net Zero targets here .
• Career development in a values-led purpose-driven culture.

Benefits may vary if you are joining on an FTC basis.

Learn more about life at the BBC and our values in our candidate pack.

Candidate pack

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Diversity, inclusion & belonging strategy

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we’d be happy to discuss: [e-mail]

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.